Tender Title: Procurement of AC spares
Tender Reference Number: GEM/2025/B/6135390
Issuing Authority/Department
The tender is issued by Coal India Limited, under the auspices of the Ministry of Coal.
Scope of Work and Objectives
The main objective of this tender is to procure essential AC spare parts for the BE300 Hydraulic Excavator. These parts are crucial for the effective operational capability and maintenance of the equipment. The scope encompasses a variety of components, including COPMRESSOR, REFRIGERANT GAS, COMPRESSOR OIL, CONDENSER MOTOR, and other specific fittings designed for the BE300 model.
The total requirement for this procurement includes 177 units, covering various spare parts each tailored specifically to part numbers vital for maintaining the operational standards of the excavator.
Eligibility Criteria
To qualify for this tender, bidders must be recognized entities with appropriate registrations. The criteria focus on the capacity to supply the specified components and the ability to meet the technical specifications outlined in the bid document.
Technical Requirements
Bidders must be familiar with and comply with the technical specifications that pertain to the procurement of AC spares for the BE300 hydraulic excavator. These could include but are not limited to, the precise fitting compatibility, quality standards for each component, and the ensured performance of the supplied spares.
Financial Requirements
- Bidders should demonstrate financial prudence and have a track record of successful procurement contracts in a similar domain.
- Detailed financial documentation and a bid price incorporating all costs associated with the procurement should be provided in the bid submission.
Document Submission Details
All bids must be submitted in the specified format along with required documentation, including compliance certificates and other supportive papers. It is vital for bidders to adhere to the prescribed submission protocols to avoid disqualification.
Special Provisions
The tender allows for specific provisions for Micro, Small, and Medium Enterprises (MSEs), along with startup benefits. This is in alignment with government policies aimed at fostering growth in the small business sector.
Evaluation Process
Bids will be evaluated based on several parameters, including compliance with eligibility criteria, financial viability, technical competency, and capacity to deliver. Each submission will undergo a rigorous assessment to ensure adherence to the required standards.
Delivery Locations
Delivery may be required at designated locations as stipulated in the tender documents, ensuring that the components reach operational sites in a timely manner and in good condition.
Contact Information
For any queries or further clarification regarding the tender, interested parties are encouraged to refer to the publicly available contact details on the official Coal India Limited website. This ensures transparency and accessibility in the tendering process.
This tender for the provision of AC spares is crucial for maintaining the efficacy and durability of the BE300 hydraulic excavator, enhancing operational efficiencies across coal mining processes.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with recognized documentation. Bidders should have prior experience in supplying relevant components within the specified categories. Evidence of successful past contracts should be submitted to validate the capacity to meet the technical and financial conditions set forth in the tender.
Bidders must furnish compliance certificates as dictated by the tender specifications. This includes technical certificates affirming the quality standards of the AC spares and financial statements or documents that support the financial stability of the bidding entity. All submitted documents must comply with the outlined submission formats, ensuring full transparency and credibility in the procurement process.
Bids must be submitted electronically or through the designated procurement platform as specified in the tender notice. All necessary documentation should be attached, adhering to the required formats. It is essential to comply with the outlined submission methods to ensure bid acceptance and avoid disqualification from the tendering process.
Payment terms fluctuate based on the contractual agreement established post-evaluation. Generally, terms include an advance payment post contract signing, followed by milestone payments correlated with delivery phases. All stipulations concerning payments must reflect in the submitted bid to ensure clarity in the procurement agreement.
Yes, the tender includes provisions specifically aimed at Micro, Small, and Medium Enterprises (MSEs). This is aligned with government initiatives to promote participation from smaller businesses in public procurement while offering fair opportunities and support to enhance their potential in the market. The inclusion of startup benefits further fosters a conducive environment for new entrants in the industry.
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