Tender Title - COAL INDIA LIMITED - Western Coalfields Limited
HOSE 1 by 4 IN,HOSE 1 by 2 IN,HOSE 3 by 8 IN,HOSE 3 by 4 IN,HOSE 1 IN,END FITTING 1 IN,END FITTING
Tender Timeline
Tender Title
Hydraulic Hoses and End Fittings as per DGMS Circular for Underground Mines
Reference Number: 7c65cfd2
Issuing Authority
This tender is issued by Coal India Limited, a public sector undertaking under the Ministry of Coal. Coal India Limited is responsible for the planning and systematic development of coal resources in India, thereby playing a significant role in meeting the energy needs of the country.
Scope of Work and Objectives
The primary objective of this tender is to procure hydraulic hoses and end fittings that are compliant with the latest guidelines issued by the Directorate General of Mines Safety (DGMS) for underground mining operations. The total quantity required is approximately 7,100 units, distributed across various specifications including hoses of different diameters and end fittings.
The scope of work includes the following:
- Supply of hydraulic hoses suitable for underground mining applications.
- Compliance with safety and quality standards as per DGMS directives.
- Accurate delivery of items as specified in the Bill of Quantities (BOQ).
Eligibility Criteria
To be considered eligible for this tender, bidders must fulfill certain criteria, including but not limited to:
- Valid registration as a legal entity.
- Proven experience in the supply of hydraulic components in the mining sector.
- Adherence to quality assurance standards and necessary certifications relevant to hydraulic equipment.
Technical Requirements
Bid participants must conform to specific technical standards, including:
- All hydraulic hoses and end fittings must comply with DGMS guidelines.
- Certificates of conformity ensuring the safety and effectiveness of products.
- Detailed specifications as listed in the BOQ, addressing various sizes and types of hoses and end fittings.
Financial Requirements
- Submission of a bank guarantee or Earnest Money Deposit (EMD) as stipulated in the tender documentation.
- Financial stability and capacity to execute the contract upon award.
Document Submission Details
All bidders are required to submit the following documents:
- A completed bid form inclusive of all mandatory signature fields.
- Technical and financial bids, clearly demarcated.
- Relevant compliance and quality certification documents.
Submission methods and locations will be outlined in the detailed tender document available upon request.
Special Provisions
This tender makes provisions for benefits aimed at increasing participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders in these categories may receive favorable terms and conditions to promote entrepreneurship and innovation in the sector.
Evaluation Process
The evaluation of bids will follow a structured approach, which includes:
- Preliminary review of eligibility.
- Technical assessment based on compliance with specifications.
- Financial evaluation based on quoted prices and adherence to budget requirements.
- Final selection will prioritize quality, compliance, and cost-effectiveness.
Delivery Locations
Delivery of hydraulic hoses and end fittings will be made to specified Coal India operational sites. Exact locations and logistical details will be provided subsequent to the final bid evaluation process.
Contact Information
For additional inquiries, interested parties may reach out through the official channels of Coal India Limited. However, specific contact details should be sought directly from the tender documentation for precise communication.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the tender include being a registered legal entity with a valid business license, possessing prior experience in supplying hydraulic components, and having relevant safety certifications. Additionally, bidders must demonstrate compliance with industry standards outlined by the Directorate General of Mines Safety (DGMS).
Bidders must submit certificates of conformity indicating that the hydraulic hoses and end fittings meet the required safety and quality standards. This includes compliance certifications for the materials used and confirmation of adherence to DGMS guidelines.
To participate in this tender, organizations must first register as a bidder on the government e-marketplace (GEM) platform. This involves creating an account, submitting necessary business information, and uploading required documentation to validate eligibility.
Bidders are commonly required to submit documents in formats such as PDF, JPEG, or Word files. Specific requirements regarding document formats will be outlined in the tender documentation, so bidders should pay close attention to these details when preparing submissions.
The payment terms for the successful bidder typically include an initial advance followed by milestone payments tied to delivery and acceptance of goods. Final payment will often be released upon satisfactory completion of the contract and receipt of all necessary documentation. It is crucial for bidders to understand these terms, as outlined in the detailed tender documents.
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