COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6144848)

Tender Title: Facility Management Services for Gevra Project
Tender Reference Number: GEM/2025/B/6144848
Issuing Authority: Coal India Limited, Ministry of Coal

Scope of Work and Objectives

The objective of this tender is to procure Facility Management Services for the manual cleaning of box culverts and hume culverts at various locations within the Gevra Project of Gevra Area. This tender is part of a 2nd call aimed at ensuring effective maintenance and management of the mining infrastructure. The services expected include thorough cleaning, waste removal, and maintenance of hygiene in and around the culverts, ensuring operational efficiency and compliance with site safety standards.

Eligibility Criteria

To be eligible for this tender, bidders must meet specific qualification requirements. This includes being a registered entity capable of delivering facility management services, showcasing prior experience in similar projects, and possessing the necessary workforce and capability to manage the scope of work. Additionally, bidders must comply with any recent regulatory and quality standards issued by relevant coal ministry directives.

Technical Requirements

The contractor shall provide all consumables necessary for the cleaning operations, all of which should be included in the contract costs. It is imperative that the service provider demonstrates the ability to utilize eco-friendly and site-compliant cleaning agents, ensuring the environmental safety of mining operations. Mandatory compliance with site safety, regulatory standards, and quality assurance protocols will be enforced throughout the contract term.

Financial Requirements

Bidders must submit their financial proposals, which should clearly outline all costs involved associated with the provided services. The pricing must be competitive and reflect the scope of work and consumables proposed. Additionally, bidders may need to provide an Earnest Money Deposit (EMD) as part of their submission to ensure offer seriousness.

Document Submission Details

Submissions must be made electronically through the designated platform. Bidders are required to compile their documentation in a single packet containing all required forms, technical proposals, financial offers, and certification documents as stipulated by the issuing authority. Detailed instructions regarding submission portals and documentation formats will be provided in the tender guidelines.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) may benefit from specific provisions designed to encourage their participation in government tenders. These provisions might include reduced eligibility criteria, simplified documentation processes, and potentially favorable evaluation considerations. Startups can also leverage this government initiative under 'Make in India' policies that promote local manufacturing and service provision.

Evaluation Process

The evaluation process will consist of two key stages: technical evaluation and financial evaluation. Bids will be assessed based on compliance with the technical requirements, relevant experience, and the pricing structure proposed. The authority reserves the right to reject bids that do not align with expected standards or offer considerations.

Delivery Locations

Services are to be conducted across various designated sites within the Gevra Project area. The successful bidder will be responsible for mobilizing their workforce and equipment to these locations in accordance with the timelines stipulated in the tender documents.

Contact Information

For further inquiries and clarifications regarding the tender, please refer to the official communication channels mentioned in the tender documentation. It is advisable to direct all questions through those specified contacts to ensure timely and accurate responses from the issuing authority.