COAL INDIA LIMITED Tender by Northern Coalfields Limited (GEM/2025/B/6140454)
High Viscosity Index Anti - Wear Hydraulic Oils,Antiwear Hydraulic Oil (V3) as per IS 11656
Tender Timeline
Tender Title: Supply of High Viscosity Index Anti-Wear Hydraulic Oils
Tender Reference Number: GEM/2025/B/6140454
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The purpose of this tender is to procure a total quantity of 11,550 liters of High Viscosity Index Anti-Wear Hydraulic Oils as per IS 11656 specifications. These oils are essential for hydraulic systems that require high-performance lubricants to reduce friction and wear. The main objective is to ensure a consistent supply of quality hydraulic oils to support operations under the jurisdiction of Coal India Limited. The successful bidder will provide products that meet the specified technical standards, ensuring optimal performance in various applications.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility requirements:
- Registered as a legal entity in accordance with relevant laws.
- Proven experience in manufacturing or supplying hydraulic oils to public or private sector entities.
- Ability to provide documentation supporting compliance with IS 11656 standards.
Technical Requirements
Bidders must adhere to stringent technical specifications that include:
- Compliance with IS 11656 for the production of Anti-wear Hydraulic Oil (V3).
- Products must undergo quality testing to verify adherence to the specified hydraulic oil quality standards.
- Documentation of testing procedures and certificates should be submitted alongside the bid.
Financial Requirements
Bidders will be required to submit a financial proposal that includes cost per liter, applicable taxes, and other potential fees. An Earnest Money Deposit (EMD) is also required to ensure the seriousness of the bid, which will be refunded to non-selected bidders post-evaluation.
Document Submission Details
Bids must be submitted electronically via the designated procurement portal. It is essential to provide various required documents, including:
- Valid business registration certificate.
- Compliance certificates related to IS standards.
- Financial statements showcasing the bidder's capability to fulfill the contract.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Special considerations will be given to MSEs that comply with established criteria set forth by the Ministry of Micro, Small and Medium Enterprises, providing a competitive advantage in the evaluation process.
Evaluation Process
The evaluation of proposals will follow a structured assessment based on the following criteria:
- Compliance with technical specifications.
- Price competitiveness.
- Previous experience and capability to deliver the required products.
Bidders will be notified of the results following a thorough evaluation, and contract awards will be communicated promptly to the successful bidder.
Delivery Locations
Successful bidders will be required to deliver the hydraulic oils to designated storage facilities under the jurisdiction of Coal India Limited. Specific delivery terms and conditions will be outlined in the final contract.
Contact Information
For inquiries related to this tender, bidders may connect with the official department through the contact details provided in the procurement portal. Adherence to communication protocols is encouraged for a smooth inquiry process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal status, demonstrating relevant experience in manufacturing or supplying hydraulic oils, and ensuring compliance with IS 11656 standards. Bidders must be prepared to provide supporting documentation to verify their credentials.
Bidders must deliver High Viscosity Index Anti-wear Hydraulic Oils that adhere to IS 11656 standards. Compliance with these specifications includes passing relevant quality tests which ensure that the hydraulic oils meet the performance and quality standards required for operations. Documentation substantiating these standards is essential in the bid submission.
An Earnest Money Deposit (EMD) is mandated for participation in this tender. The EMD serves as a guarantee of the bidder’s commitment to the tender process. The specific amount required will be outlined in the documentation, and it will be refunded to all unsuccessful bidders after the evaluation process is completed.
Bids must be submitted electronically via the designated portal established for this tender. Accepted document formats typically include PDF for compliance certificates and financial statements to ensure compatibility with the bidding platform. Bidders are advised to verify specific format requirements outlined in the tender documentation.
MSEs will be afforded special provisions in the evaluation process, which may include price preference or relaxed eligibility criteria, as per government policies aimed at promoting local businesses. Additionally, MSEs are encouraged to showcase compliance with “Make in India” initiatives, enhancing local procurement while supporting domestic manufacturing.
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