Tender Title: Bid for Supply of Turbine Lubricating and Hydraulic Oils
Tender Reference Number: GEM/2025/B/6159980
Issuing Authority/Department: Materials Management, Ministry of Coal
The scope of work included in this tender involves the supply of specialized lubricants for turbines and hydraulic systems. The products to be supplied include Turbine Lubricating Oil manufactured according to IS 1012 standards, Antiwear Hydraulic Oil (V3) compliant with IS 11656, and Control Valve Hydraulic Oils. The tender comprises a total quantity of 28,240 liters of lubricating oil and hydraulic oil to be delivered as per the specifications outlined in the tender documents.
Objectives:
The primary objective of this procurement is to ensure the availability of high-quality lubricants that meet regulatory standards for operational efficiencies and performance optimization in coal sector machinery.
Eligibility Criteria:
To qualify for this tender, bidders must be recognized suppliers with a valid registration. They should demonstrate their capability to supply the specified quantities within the designated timelines and provide necessary certificates proving compliance with quality standards.
Technical Requirements:
Bid submissions must include detailed specifications of the oils being offered, demonstrating adherence to the aforementioned IS standards. Bidders are required to provide documentation validating their compliance with these technical specifications, along with testing certificates that reflect quality assurance processes.
Financial Requirements:
Bidders must maintain transparent pricing in compliance with the stipulated guidelines, ensuring that all financial submissions are clear and concise. A competitive pricing evaluation will be conducted as part of the award process.
Document Submission Details:
All tender submissions must be made electronically through the government e-marketplace portal. Bidders need to ensure that all documentation is in an accepted digital format such as PDF, allowing for easy review and verification.
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Such entities may be eligible for certain benefits aimed at enhancing their market participation.
Evaluation Process:
The evaluation of received bids will be conducted on a technical and financial basis. Technical qualifications, compliance with specifications, and cost competitiveness will factor into final bidder selection.
Delivery Locations:
Successful bidders will be required to deliver the lubricants to specified locations as identified in the tender terms. Full details will be provided upon successful bid award.
Contact Information:
While specific contact details for inquiries were not provided in the documentation, bidders can refer to the official government tender website or the e-marketplace for further clarification.
This tender represents a significant opportunity for suppliers in the lubricants market and is committed to advancing the efficiency and efficacy of operations within the coal sector through the procurement of high-quality products.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized in the lubricants supply sector, having a proven track record of delivering quality products and services. Bidders must also provide necessary documentation that demonstrates compliance with the technical specifications dictated in the tender.
To participate in this tender, suppliers must present certificates that confirm compliance with quality standards such as the IS 1012 for Turbine Lubricating Oil and IS 11656 for Antiwear Hydraulic Oil (V3). These documents validate the quality and testing of the products ensuring they meet the required performance characteristics.
Prospective bidders must register on the government e-marketplace portal. This includes filling out the necessary forms, submitting required identification documentation, and providing details about the firm’s capabilities and past performance to ensure alignment with the requirements of the tender.
The Earnest Money Deposit (EMD) serves as a financial assurance to the issuing authority and is typically required as part of the bid submission process. Details about the exact amount required and the acceptable payment modes can be found in the tender documentation provided online.
Yes, the tender includes provisions that aim to support Micro, Small, and Medium Enterprises (MSEs) and startups. This includes potential benefits such as relaxed eligibility criteria and encouragement for participation, ensuring a fair opportunity for smaller enterprises to compete in the tendering process.
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