Tender Title:
Procurement of TONER and IMAGING UNIT and Color Cartridges under PAC
Reference Number: 11dfa136b
Issuing Authority:
Coal India Limited
Department: Ministry of Coal
Scope of Work and Objectives:
This tender aims to procure a variety of Toner and Imaging Units including color cartridges essential for maintaining efficient printing operations. The categories involved in this tender comprise Black P4131CKH, Cyan P4131CCH, Magenta P4131CMH, Yellow P4131CYH, Printmark Toner P3040H0, and Printmark Imaging Unit P3040Z0. The primary objective is to ensure a consistent supply of high-quality printing materials to support the administrative and operational tasks within the department.
Eligibility Criteria:
Bidders participating in this tender must meet certain eligibility requirements to ensure that they are qualified to deliver the required products. These include being a registered entity capable of fulfilling the contract specifications and possessing relevant experience in supplying similar goods.
Technical Requirements:
All products must conform to specified technical standards, ensuring reliability and compatibility with existing office equipment. Bidders should provide documents proving compliance with the required quality and performance metrics for each product category.
Financial Requirements:
Bidders must demonstrate financial stability and provide relevant financial documents such as bank statements and balance sheets. There may also be conditions related to earnest money deposits (EMD) that need to be met, further ensuring that participating bidders are serious and financially capable.
Document Submission Details:
Interested bidders must submit their proposals, inclusive of all required certification and supporting documents, via the designated procurement portal. It is imperative that submissions adhere to the specified formatting guidelines.
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups through specific benefits and preferential treatment outlined in the tender documentation. This initiative is part of the government's drive to enhance participation from smaller enterprises.
Evaluation Process:
Proposals will be evaluated based on pre-defined criteria that assess both technical and financial capabilities. The evaluation will prioritize compliance with specifications, price competitiveness, and the technical soundness of the proposed solutions.
Delivery Locations:
Successful bidders will be required to fulfill delivery commitments to locations specified by Coal India Limited. Precise delivery schedules and logistics must be discussed and agreed upon post-award.
Contact Information:
For inquiries and further clarification regarding this tender, refer to the official communication channels provided by Coal India Limited on their procurement portal. Ensure to utilize official channels for accurate information.
These comprehensive details should assist potential bidders in understanding all aspects of the Procurement of TONER and IMAGING UNIT and Color Cartridges under PAC.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the required products, along with demonstrated experience in supplying similar goods. Bidders must also provide necessary documentation to prove their compliance with the technical specifications specified in the tender documentation.
Bidders must submit various certificates proving compliance with quality standards and specifications. Commonly required documents include GST registration, manufacturer authorization certificates, and any pertinent certifications that align with the technical requirements outlined in the tender.
Bidders are required to submit their proposals through the designated procurement portal. The submission should include all required documents in the accepted formats, generally specified to PDF or DOCX, ensuring that the proposals adhere to the submission guidelines established in the tender documentation.
The chosen bidder may be required to provide a performance security as a guarantee of contract execution. Typically, this security amount is determined based on a percentage of the contract value and must be provided in an acceptable format as detailed in the tender guidelines.
There are specific provisions in place for MSEs to encourage their participation in this tender. These may include relaxed eligibility criteria, assistance in the evaluation process, financial aid, or other supports aimed at making it easier for smaller enterprises to compete effectively in the procurement process while contributing to the objectives of initiatives such as ‘Make in India’.
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