Tender Title: Supply of Lexmark Extra High Yield Cartridges
Tender Reference Number: 10ebfd34
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The purpose of this tender is to solicit bids for the procurement of Lexmark Extra High Yield cartridges, which include various color cartridges essential for operational printing needs. The item specifications include:
- Lexmark 78C3XM0 Magenta Extra High Yield
- Lexmark 78C3XY0 Yellow Extra High Yield
- Lexmark 78C3XK0 Black Extra High Yield
- Lexmark 78C3XC0 Cyan Extra High Yield
The total quantity sought is 13 units across these specified cartridges.
Scope of Work and Objectives
The objective of this tender is to ensure the procurement of reliable, high-quality cartridges that meet the operational standards and requirements of the Defence Research & Development sector. The successful bidder will be responsible for the timely delivery of the cartridges to designated locations, ensuring adherence to quality and safety specifications.
Eligibility Criteria
Participation in this tender requires bidders to meet the following eligibility criteria:
- Must be a registered entity under the relevant regulatory framework.
- Previous experience in supplying similar high-quality products to government or defense agencies is preferred.
- Compliance with any statutory regulations related to procurement and supply.
Technical Requirements
Bidders must ensure their products meet the following technical specifications:
- Cartridges must be compatible with Lexmark printers as specified in the tender.
- Products should adhere to the applicable quality standards relevant to printing supplies.
- Documentation proving adherence to quality standards and testing criteria must be available upon request.
Financial Requirements
Bidders are requested to provide comprehensive financial proposals, including:
- Pricing per unit for each type of cartridge.
- Any applicable taxes or additional charges must be disclosed upfront.
- Payment terms should be outlined clearly, including advance payment conditions if any.
Document Submission Details
Interested parties must submit their bids along with all required documentation electronically through the designated portal. Documentation should include:
- Business registration certificates
- Technical compliance documentation
- Financial bid breakdown
Special Provisions
The tender provides advantages for Micro, Small, and Medium Enterprises (MSEs) and startup entities. Such entities may receive preferential treatment during the evaluation process, enhancing their opportunity for participation.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility and technical requirements.
- Financial proposal attractiveness.
- Quality of the products offered.
Shortlisted bidders may be invited for further discussions or presentations.
Delivery Locations
Successful bidders will ship the cartridges to designated locations specified by the Department of Defence Research & Development. Exact delivery addresses will be provided to successful bidders in due course.
Contact Information
For inquiries related to this tender, bidders may contact the Department of Defence Research & Development. Specific contact details are available through the official ministry website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, having prior experience in supplying similar products, and ensuring compliance with any statutory regulations related to procurement and supply. Bidders must also be able to provide necessary documentation to demonstrate their capability.
The technical specifications stipulate that the cartridges must be compatible with specified Lexmark printers and adhere to quality standards for printing supplies. Bidders should be prepared to provide documentation that demonstrates compliance with these standards and testing criteria.
The payment terms are expected to be outlined clearly in the financial proposals. Typically, an advance payment may be requested alongside the final payment upon successful delivery. Bidders are encouraged to indicate any unique payment structures they may propose.
Bids must be submitted electronically through the designated portal. Required documents include business registration certificates, technical compliance documentation, and a detailed financial bid. Each document must be formatted correctly to ensure acceptance.
Yes, the tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may be given preferential evaluation, potentially enhancing their chances of winning the bid. This is part of the government’s initiative to promote local enterprises.
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