Procurement of Lubricant and Grease Item
Tender Reference Number: GEM/2025/B/6142422
Issuing Authority:
Coal India Limited
This tender is initiated by the Ministry of Coal, aiming to procure essential lubricants and grease items crucial for operational smoothness and efficiency within coal production processes.
Scope of Work and Objectives:
The primary objective of this tender is to source high-quality lubricants and grease items, which are pertinent for machinery maintenance, reducing friction, and prolonging the equipment's lifespan. The total quantity required is 14,420 units across various categories inclusive of ITEM 1, ITEM 2, ITEM 3, ITEM 4, and ITEM 5. The tender encompasses procurement in line with the technical specifications established by Coal India Limited to meet operational benchmarks effectively.
Eligibility Criteria:
Eligible bidders for this procurement must be legally registered entities in India, possessing a valid GST registration and relevant industry certificates. Vendors should demonstrate prior experience in supplying lubricants and grease to similar sectors, ensuring they can meet the demands of this contract efficiently.
Technical Requirements:
Bidders must comply with the specified technical specifications outlined in the tender documentation. The lubricants and grease should meet stringent quality standards applicable to the coal mining industry. Adherence to recognized manufacturing guidelines and certifications is imperative to ensure that products meet industry standards for performance and reliability.
Financial Requirements:
Bidders are required to submit a financial proposal accompanying their bid, including pricing details aligned with the market rates. A Performance Security may also be necessary to validate commitment to the contract post-award.
Document Submission Details:
All requisite documents including bids, technical qualifications, and necessary certifications must be submitted electronically through the designated procurement platform. Ensure that all documents are complete and correctly formatted as per the submission guidelines.
Special Provisions:
This tender potentially includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, adhering to government policies that foster organizational growth. There are specific provisions in place that might offer these entities advantages in the evaluation process, amplifying their chances for participation.
Evaluation Process:
The evaluation of bids will be conducted based on the qualifications, technical compliance, and financial proposals. A detailed assessment will ensure selection based not just on cost but also on quality and reliability of the products offered.
Delivery Locations:
Delivery of lubricant and grease items will be executed at specified sites as designated by Coal India Limited across various operational locations.
Contact Information:
For further queries and detailed clarifications regarding the tender, refer to the procurement platform or contact Coal India Limited directly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity within India, possessing a valid GST registration, and having relevant industry certifications. Bidders should also exhibit prior experience in satisfactorily supplying lubricants and greases to sectors similar to coal mining. It’s essential to ensure that documentation clearly reflects compliance with these criteria to qualify for bidding.
To participate in the tender, bidders need to provide specific certificates that establish their qualifications. This includes a valid GST registration certificate and any certifications relevant to the manufacturing or supply of lubricants and grease. Proof of prior experience in the industry is beneficial as it adds to the credibility and reliability of the bidder.
The registration process involves online registration on the designated procurement platform where bidders must create a profile. Subsequently, submit all required documents electronically through the platform, ensuring compliance with format and submission guidelines stipulated in the tender documentation.
Bidders must prepare and submit a comprehensive financial proposal, which includes proposed pricing that aligns with market standards. Additionally, a Performance Security may be required to assure compliance with contract terms and conditions after the award is made. The financial standing of the bidding company may also be evaluated to ascertain their capability to fulfill the contract obligations.
Micro, Small, and Medium Enterprises (MSEs) may receive preferential consideration during the evaluation process as part of the government’s initiative to promote local businesses. There may be relaxed qualification requirements and specific provisions that uplift their bidding chances, thus contributing to enhanced participation from these sectors. Compliance with the ‘Make in India’ initiative is encouraged, facilitating domestic production and procurement.
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