Tender Title: Calibration Services - GEM/2025/B/6160584

Issuing Authority: COAL INDIA LIMITED, Ministry of Coal

Scope of Work and Objectives

The tender invites qualified firms to provide Calibration Services across a wide range of parameters including Mechanical, Electrical, Thermal, and Coal Laboratory services. This involves calibration related to dimensions, mass, volume, pressure, vacuum, density, viscosity, specific heat, humidity, force, temperature, pH value, conductivity, and more. The main objective is to ensure accurate measurement standards in compliance with national and international norms, thereby enhancing the reliability of testing in Coal India Limited operations.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• Submission of necessary documents proving the registration as a legal entity.
• Experience in providing calibration services in similar fields, particularly for NABL accredited laboratories.
• Compliance with relevant industry standards and best practices for quality assurance.

Technical Requirements

Bidders must demonstrate comprehensive technical capabilities, including:

• Adequate equipment and trained personnel for calibration.
• Certification showing compliance with international standards such as ISO/IEC.
• Ability to produce detailed calibration reports and certificates for all services rendered.

Financial Requirements

Participants need to provide financial statements that reflect their capability to deliver the services sought. Evidence of past contracts completed within similar financial ranges may also be required to assure the issuer of financial stability.

Document Submission Details

All proposals must be submitted electronically through the specified tender portal. Required documents may include:

• Technical bid documents detailing the firm’s capabilities and qualifications.
• Financial documents showcasing stability and capacity to fulfil the contract.
• Compliance certificates and other statutory requirements.

Special Provisions

This tender has provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation in line with government initiatives aimed at fostering growth in this sector.

Evaluation Process

Proposals will undergo a two-stage evaluation process:

1. Technical Evaluation — Where submissions will be assessed based on adherence to technical requirements and overall compliance.
2. Financial Evaluation — Following the technical assessment, financial proposals will be considered, ensuring the best value for money.

Delivery Locations

Calibration services are primarily for laboratories operated by Coal India Limited across various locations. The exact addresses for service provision will be disclosed upon successful bid submission.

Contact Information

For any queries related to this tender, interested parties should ensure they utilize the communication channels provided in the tender portal.

This tender represents an excellent opportunity for qualified service providers to engage in essential calibration services vital to the functioning of Coal India Limited.