Tender Title: Calibration Services for Mechanical and Electrical Instruments
Tender Reference Number: GEM/2025/B/6139024
Issuing Authority: Department of Defence Production, Ministry of Defence
The Department of Defence Production is inviting proposals for Calibration Services pertaining to a variety of mechanical and electrical instruments. This tender encompasses calibration requirements for instruments including, but not limited to, pressure and vacuum devices, voltage and current measuring instruments (AC/DC), power factors, phase angles, resistance measurements, KWH multimeter tripping relays, and various other calibration apparatus as detailed in the project scope.
Scope of Work and Objectives
The primary objective of this tender is to engage a qualified service provider capable of delivering high-quality calibration services. The successful bidder will perform the calibration of a wide range of instruments to meet established standards, ensuring precision and reliability in accordance with NABL (National Accreditation Board for Testing and Calibration Laboratories) requirements. The scope includes the procurement and arrangement of calibration equipment, conducting on-site calibrations, and supplying comprehensive documentation related to the calibration processes.
Eligibility Criteria
To qualify for this tender, bidders must meet the following criteria:
- Be a registered entity with relevant experience in providing calibration services.
- Hold necessary certifications and licenses as specified in the tender documentation.
- Have prior experience working with government or defense sectors is preferred.
Technical Requirements
The applicants need to comply with specific technical requirements such as:
- Use of calibrated equipment that meets NABL standards.
- Capability to provide comprehensive calibration reports with traceability to national benchmarks.
- Assurance of quality standards in all calibration processes until completion.
Financial Requirements
Bidders are required to submit a detailed financial proposal including:
- Comprehensive breakdown of the pricing associated with calibration services.
- Payment terms and any anticipated costs related to travel or logistics for calibration execution.
Document Submission Details
Proposals must include:
- A completed tender application form.
- Relevant certifications and proof of eligibility.
- Technical and financial bids in sealed envelopes.
- Submit documents as per the defined formats specified in the tender documentation.
Special Provisions
This tender is particularly beneficial for Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging them to participate in the bidding process. The intention is to promote inclusivity in government procurement by providing preferential evaluation criteria for these small entities.
Evaluation Process
The evaluation of proposals will be carried out based on:
- Compliance with technical requirements.
- Financial viability and pricing.
- Proven track record in similar scope of calibration services.
Delivery Locations
Calibration services are required to be conducted across various locations as required by the Department of Defence Production. Bidders should demonstrate capacity for mobility to undertake services in these locations efficiently.
Contact Information
For any inquiries or further clarifications regarding the tender, please refer to the contact details specified in the official documentation, ensuring no misleading information is presented.
Note: This overview is provided to summarize the critical aspects of the tender without reference to specific timelines or dates as they are subject to change during the tender lifecycle.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The qualification requirements for this tender include being a registered entity with valid licensing and certifications pertinent to calibration services. Bidders should have demonstrated expertise and a comprehensive understanding of calibration standards and practices aligned with NABL criteria. A proven track record of working with government organizations or defense projects is also highly favorable.
Bidders must provide relevant certificates, including but not limited to, registration documents, industry-specific certifications, and compliance certificates that verify adherence to NABL standards. Additional documentation may include quality assurance certifications and previous client references demonstrating capability in calibration services.
The registration process involves ensuring that all participating entities are adequately registered under relevant industry bodies. Once registered, bidders can begin compiling the necessary documentation as outlined in the tender specifications, which must be submitted within the defined timelines.
All submissions should be made in approved document formats specified in the tender documentation. Typically, these include PDF or Word format for written documents, ensuring they are clear and legible. Bidders are advised to check the exact submission requirements for formats to avoid disqualification.
The performance security for successful bidders will be dictated by the terms specified in the tender documents. Generally, it is a monetary deposit that guarantees the successful completion of the contract terms as outlined. Bidders should prepare to comply with any stipulated requirements associated with this security to ensure contract activation.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders