COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6120301)
Custom Bid for Services - Hiring of 03 No. of 04+1 seater E-Vehicle for different mines/units of WC
Tender Timeline
Tender Title: Custom Bid for Services - Hiring of 03 No. of 04+1 Seater E-Vehicle
Reference Number: GEM/2025/B/6120301
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
Coal India Limited is issuing a tender for the hiring of 03 No. of 04+1 seater E-Vehicles. The primary objective is to provide reliable transportation services for various mines and units under the WCL (Western Coalfields Limited) in the Pathakhera Area. The vehicles are to be operational for 100 kilometers per day on a 24-hour basis for a period of three years, totaling 311 days per year. Each vehicle will require two drivers per day.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities capable of fulfilling the vehicle hiring and operational requirements specified in the tender documentation. Interested entities should possess a proven track record in providing reliable transportation services and must ensure compliance with local transportation laws.
Technical Requirements
Bidders must ensure that the vehicles offered are E-Vehicles meeting the latest environmental standards and must be equipped with features suitable for safe passenger transportation in mining areas. Detailed specifications regarding the technical aspects of the vehicles should be referenced in the provided tender documentation.
Financial Requirements
Bid submissions should include comprehensive financial proposals detailing the pricing structure for the hiring of the vehicles, including all operational costs. Additionally, bidders may be required to provide an Earnest Money Deposit (EMD) as part of the submission process.
Document Submission Details
All required documents, including technical and financial proposals, must be submitted as per the prescribed format outlined in the tender. The submission process will involve electronic filing through the designated government portal. Bidders are recommended to ensure their documents are complete and comply with the specified formats to avoid disqualification.
Special Provisions
This tender may include provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders should refer to the specific sections of the tender for details on qualifying for these benefits, which may include preferential rates or exemptions.
Evaluation Process
Bid evaluation will be conducted based on a system designed to assess both the technical and financial proposals. Details regarding weightage for technical qualifications versus pricing will be available in the tender documents. Transparency in the evaluation process will be upheld to ensure fair competition among bidders.
Delivery Locations
The service locations for the vehicles will primarily be the various mines and units within the WCL jurisdiction, particularly in the Pathakhera Area.
Contact Information
For inquiries related to this tender, interested parties should refer to the official Coal India Limited contact resources available on the government tendering portal. It is advised that all questions be submitted through the designated channels to ensure a prompt and accurate response.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of providing transportation services. Interested bidders must demonstrate their capability through prior experience in operating E-Vehicles and supplying transportation solutions in challenging environments like mining areas. Additionally, compliance with local transport regulations is necessary to secure eligibility.
Bidders must hold relevant certifications that substantiate their operational capabilities. This may include license certifications for vehicle operations, compliance with environmental standards, and insurance documents covering the E-Vehicles for liability and passenger safety. Each bidder should meticulously verify the required certifications as specified in the tender documentation.
To undertake the registration process, bidders must access the official tendering portal where the tender is listed. Registration typically involves providing business details such as EIN, tax registration, and operational credentials. It is crucial for bidders to complete their registrations well in advance to avoid missing the submission deadlines.
Payment terms for the contract will be delineated in the tender documentation and generally involve periodic payments aligned with service delivery timelines. Bidders should prepare to outline their payment structure within their financial proposal to ensure clarity on expected payment terms, including milestone payments if applicable.
The tender includes provisions favoring Micro, Small, and Medium Enterprises (MSEs), which may offer exemptions or friendly terms to boost participation. Startups should seek detailed information on eligibility criteria and incentives which may include bidding support or relaxed financial thresholds to encourage their involvement in this tender process.
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