COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6136111)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
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Tender Title: Supply and Installation of Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Tender Reference Number: GEM/2025/B/6136111
Issuing Authority/Department: COAL INDIA LIMITED, under the Ministry of Coal
The scope of work for this tender encompasses the procurement, supply, and installation of Split Air Conditioners, specifically focusing on Wall Mount Type Green ACs (V2). This initiative aims to enhance energy efficiency and provide effective cooling solutions in various facilities managed by COAL INDIA LIMITED. Successful bidders will be required to ensure the timely and quality delivery of these air conditioners, adhering strictly to the technical and financial specifications stipulated in the tender documents.
Eligibility Criteria
To qualify for this tender, applicants must be registered entities within the relevant fields and demonstrate their capacity to meet the outlined requirements. Eligible bidders must possess appropriate certifications and a track record of supplying similar products to government or semi-government organizations. Meeting the eligibility criteria is essential for participation in the evaluation processes.
Technical Requirements
The technical requirements include installing energy-efficient, environmentally friendly Split Air Conditioners that comply with industry standards. Bidders must provide detailed product specifications, including performance metrics, dimensions, and compliance with the latest quality standards. The equipment should ideally show evidence of energy efficiency ratings and certifications.
Financial Requirements
Bidders must present their financial proposals, ensuring that they fall within acceptable limits as specified in the tender documentation. This includes details on pricing, warranties, and any conditions attached to the financial aspects of the bid. The tender does not categorize this as a high-value contract, thereby creating an accessible opportunity for a wider range of suppliers.
Document Submission Details
All required documents must be submitted electronically through the designated tender platform. Bidders are advised to carefully review submission guidelines to ensure compliance with the documentation format. Incomplete or improperly formatted submissions may result in disqualification from the evaluation process.
Special Provisions
The tender includes provisions aimed at facilitating participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible enterprises benefit from specific incentives, including the potential for relaxed payment terms and technical specifications. Such initiatives are in line with fostering localized production under the 'Make in India' policy.
Evaluation Process
Bids will undergo a rigorous evaluation process based on pre-defined criteria, focusing on both technical merit and financial competitiveness. Proposals will be scored and ranked accordingly. It is crucial for bidders to deliver comprehensive, transparent documentation along with their proposals to improve their chances during this evaluation phase.
Delivery Locations
Successful bidders will deliver the air conditioning units to specified locations assigned by COAL INDIA LIMITED. These locations will be determined upon the awarding of the contract, ensuring prompt and efficient logistics arrangements are outlined in the plan.
Contact Information
For any inquiries or further details regarding this tender, entities should refer to the official communication channels established by COAL INDIA LIMITED. It is advisable to direct questions through the standardized protocol for an orderly and effective response.
This tender represents an excellent opportunity for qualified suppliers to demonstrate their capability and commitment to providing sustainable energy solutions through advanced air conditioning technology while supporting national industry development.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within relevant sectors, possessing necessary certifications, and demonstrating prior experience in supplying similar products. Additionally, bidders may be required to showcase financial stability and compliance with industry standards to support their participation in the evaluation process.
Bidders must ensure that their products meet stringent technical specifications, including energy efficiency ratings and compliance with accepted quality standards. Products should demonstrate effective performance metrics such as cooling capacity, noise levels, and compatibility with existing infrastructure, thereby contributing to overall environmental sustainability.
An Earnest Money Deposit (EMD) is often required to secure the tender submission. Bidders must ensure that they comply with the stipulated amount and conditions attached to it. Additionally, performance security may be necessary upon contract award, often calculated as a percentage of the total contract value to ensure the successful execution of the project.
All necessary documents for the tender must be submitted electronically through the specified tender platform. It is essential for bidders to follow the outlined submission methods and formats strictly, as any deviations may lead to disqualification from the evaluation process.
Micro, Small, and Medium Enterprises (MSEs) can avail themselves of several benefits when participating in this tender, including expedited evaluation, potential relaxed financial requirements, and incentives based on local manufacturing compliance under the ‘Make in India’ initiative. This encourages active participation from smaller enterprises and fosters competition.
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