Gear Lubricants Supply - COAL INDIA LIMITED

Tender Title: Gear Lubricants Supply

Reference Number: 3f2126d1b
Issuing Authority: Coal India Limited
Department: Ministry of Coal

Scope of Work and Objectives

The purpose of this tender is to seek proposals for the supply of gear lubricants, specifically multipurpose extreme pressure gear oil (conforming to IS 1118) and other related lubricants such as lithium base grease and wheel bearing grease. The total quantity required is 29,162 units. The selected vendor will be responsible for delivering high-quality lubricants that meet the technical specifications and standards outlined in the tender document. This initiative aims to enhance operational efficiency and prolong the lifespan of machinery used in coal mining and related activities.

Eligibility Criteria

Eligible bidders must be registered entities capable of handling supply contracts in the lubricant field. They must demonstrate previous experience in similar projects and provide documentation to support their claims. Manufacturers, authorized dealers, and suppliers are encouraged to apply, and compliance with local content procurement rules is mandatory.

Technical Requirements

The proposed lubricants must conform to the following specifications:

• Gear Lubricants, Multipurpose (Extreme Pressure Gear Oil) must conform to IS 1118.
• Gear Lubricants for Enclosed Industrial Gear Drives must meet IS 8406 requirements.
• Lithium Base Grease for Automotive Purposes must conform to IS 12203 standards.
• Wheel Bearing Grease must adhere to IS 10647.

Bidders must also provide evidence of meeting quality standards, including certifications and test results.

Financial Requirements

Bidders should provide a detailed cost proposal, which must include the price per unit of lubricants, delivery charges, and any applicable taxes. Further, a Performance Security may be required post-award to ensure compliance with contract terms.

Document Submission Details

Interested parties must submit their bids electronically through the designated portal. All required documents, including technical specifications, financial proposals, and certifications, should be uploaded in acceptable formats (PDF, DOC). A comprehensive checklist of required documentation is provided within the tender package.

Special Provisions

This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, enabling them to participate in the bidding process without the need for lengthy pre-qualification procedures. Compliance with the government's 'Make in India' policies will be favorably considered.

Evaluation Process

Bids will be evaluated based on the technical merits and financial viability. The technical proposal will account for quality standards and compliance with the specifications while the financial proposal will be assessed for overall cost-effectiveness. A multi-stage evaluation process will ensure transparency and fairness.

Delivery Locations

The delivery of products is expected at designated Coal India operational sites across various locations aligned with their logistical requirements. Specific delivery points will be confirmed to the awarded bidder.

Contact Information

For further queries, bidders can reach the relevant department at Coal India Limited. Ensure that you utilize the correct portal for submissions and inquiries.