Tender Title: Bus Hiring Service - Regular Basis - Local 24*7; 31-33; Non Deluxe (NDX); 4000km per month
Reference Number: GEM/2025/B/6173942
Issuing Authority: COAL INDIA LIMITED, Ministry of Coal
Introduction
The Bus Hiring Service tender seeks to enable the procurement of bus services on a regular basis, specifically designed to accommodate local transport needs for a 24/7 service operation. The selected service provider will be responsible for maintaining a fleet capable of handling up to 4000 kilometers per month. This initiative aims to enhance employee transportation while ensuring that services are provided in a timely, efficient, and safe manner.
Scope of Work and Objectives
The selected contractor will provide non-deluxe bus hiring services, ensuring the following:
- Regular 24/7 Service: The buses must be available at all times to cater to the operational requirements of COAL INDIA LIMITED.
- Fleet Capacity: The tender emphasizes a minimum of 31 to 33-seater buses, ensuring adequate space for transporting personnel effectively.
- Monthly Kilometer Limit: The service agreement includes a commitment to cover around 4000 kilometers per month, adhering to operational needs without exceeding costs.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be duly registered as a legal entity.
- Possess prior experience in providing bus hiring services.
- Meet any essential local regulations pertaining to vehicle operation and safety.
Technical Requirements
Bidders must ensure compliance with several technical specifications:
- All buses must be in good operational condition, roadworthy, and maintained as per safety standards.
- Drivers must possess valid driving licenses appropriate for the vehicle class.
- Buses should meet local emission standards and any environmental regulations.
Financial Requirements
Bidders are required to submit their financial documents, including:
- Recent financial statements proving their capability to manage operational costs.
- Evidence of past contracts demonstrating experience in bus hiring services.
Document Submission Details
Prospective bidders must submit the following documents:
- Completed tender application form.
- Technical and financial proposals outlined in separate documents.
- Any additional certificates that might support their bid.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing them with certain benefits, including relaxed financial criteria and support for meeting technical specifications.
Evaluation Process
The evaluation process will follow a structured format, considering the following:
- Technical proposal compliance and quality of service offered.
- Financial stability and pricing strategy.
- Experience and past performance records in bus hiring services.
Delivery Locations
Services are expected to be provided within designated local operational areas specified by COAL INDIA LIMITED. The exact locations will be communicated to the winning bidder upon contract finalization.
Contact Information
For inquiries regarding the tender, interested parties may contact the official representative from COAL INDIA LIMITED. Specific contact details have been provided to assist in clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bus hiring service tenders include that bidders must be a registered legal entity, have prior experience in providing similar services, and comply with local regulations concerning vehicle operation and safety. Furthermore, bidders must demonstrate the capability to provide the required fleet of buses (31-33 seater) and comply with service-level expectations of around 4000 kilometers per month of operational requirements.
Required certificates typically include a valid and appropriate vehicle registration, driving licenses for all operating drivers, emission certificates confirming compliance with local environmental laws, and any additional certifications that display quality standards adhered to in fleet maintenance and driver management.
The registration process for bidding generally involves creating an online account with the procurement system used by COAL INDIA LIMITED. Interested bidders must provide their business details, upload necessary registration documents, and ensure that all compliance requirements are met. This process is crucial to ensure that bidders can submit their proposals correctly.
Benefits for MSEs in bus hiring contracts include enhanced access to tender opportunities, relaxed financial qualification criteria, and potential support and guidance throughout the application process. This approach aligns with the government’s initiatives to promote local industries and ensure equitable opportunities for small businesses in public procurement processes.
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