Department of Atomic Energy Tender by Institute For Plasma Research (GEM/2025/B/6162187)
Bus Hiring Service - Regular Basis - Outstation; 13-15; Non Deluxe (NDX); 3600 Km(s)*360 Hr(s)
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Tender Title: Bus Hiring Service - Regular Basis - Outstation
Reference Number: GEM/2025/B/6162187
Issuing Authority/Department: Department of Atomic Energy
Overview
The Department of Atomic Energy is soliciting bids for the Bus Hiring Service - Regular Basis - Outstation. This tender involves providing non-deluxe buses to facilitate transportation needs for various outstation services. The scope encompasses the provision of 4 buses that can operate over a distance of 3600 kilometers and for a duration of up to 360 hours. Bidders are expected to meet the following eligibility criteria, technical requirements, and financial guidelines, ensuring comprehensive service delivery for the Department.
Scope of Work and Objectives
The primary objective of this tender is to engage a competent service provider capable of offering reliable bus services that meet the specified requirements. The buses must be well-maintained, comfortable, and suitable for long-distance travel. The intent is to ensure safe and punctual transportation for staff and associated personnel during outstation assignments.
Eligibility Criteria
Bidders must meet the following eligibility criteria to participate in this tender:
- Must be a registered legal entity.
- Experience in providing bus services, particularly for governmental or large-scale organizations will be advantageous.
- Valid licenses and permits to operate buses for commercial purposes.
- Financial stability to ensure capability to meet service requirements.
Technical Requirements
Bidders must submit documentation proving compliance with the technical requirements, which include:
- Bus specifications that align with the non-deluxe classification.
- Maintenance records and vehicle condition certifications.
- Driver qualifications demonstrating experience, safety training, and compliance with road transport regulations.
- Evidence of insurance coverage for vehicles and passengers.
Financial Requirements
Bidders are expected to provide a comprehensive financial proposal that includes:
- Pricing for the bus hiring service, inclusive of any additional fees or charges.
- Documentation to verify compliance with financial qualifications and stability, including tax returns and balance sheets.
- Earnest Money Deposit (EMD) details to confirm commitment to bid submission.
Document Submission Details
Bids must be accurately completed and submitted as per the guidelines specified within the tender documents. Important points include:
- All submissions should be made electronically, following the specified formats.
- Required documents must be organized systematically to facilitate the evaluation process.
- Non-compliance with submission requirements may lead to disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may receive benefits under this tender. These may include:
- Relaxation of eligibility criteria to encourage participation from MSEs.
- Special pricing parameters to stimulate local enterprise engagement.
Evaluation Process
The evaluation of bids will be conducted in a structured manner based on:
- Compliance with technical specifications.
- Financial viability and competitive pricing.
- Past performance and experience in similar projects.
- Time schedules for service delivery.
Delivery Locations
The service provider shall furnish the bus services for locations designated by the Department of Atomic Energy. Clear communication of all service locations and necessary logistical support will be expected.
Contact Information
For further details and clarifications regarding this tender, interested bidders are typically encouraged to refer to the official contact channels provided in the tender documentation.
This tender represents an opportunity for qualified service providers to establish a partnership with the Department of Atomic Energy, while meeting essential transportation needs effectively and efficiently.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity, demonstrating relevant experience in providing bus services, and having all necessary licenses and permits to operate buses for commercial usage. Bidders should also showcase financial stability to fulfill the outlined service obligations.
The technical specifications for the buses include compliance with the non-deluxe category standards, maintenance records, and the overall condition of the vehicles. Furthermore, all vehicles must have well-trained drivers who adhere to safety regulations and hold valid driver’s licenses. Documentation proving these specifications must be submitted along with the tender proposal.
The Earnest Money Deposit (EMD) is a financial commitment that interested bidders must submit to demonstrate their seriousness in participating in this tender. The exact amount and submission guidelines will be detailed in the tender documentation. It will be retained until the bidding process is completed, and the successful bidder’s EMD will typically be converted into a performance security.
All bids for this tender must be submitted online in the prescribed formats outlined in the tender document. It’s crucial to adhere to submission deadlines, and failure to comply may result in disqualification. The specific timelines will be mentioned in the tender documents, which should be reviewed thoroughly.
MSEs participating in this tender may be eligible for various benefits, including relaxed eligibility criteria, special pricing considerations, and increased opportunities to secure government contracts under the tender. These provisions aim to encourage local enterprise participation and promote sustainable growth.
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