Department of Military Affairs Tender by Indian Army (GEM/2025/B/6031774)
Bus Hiring Service - Short Term - Local; 34-36; Non Deluxe (NDX); 80,Bus Hiring Service - Short Ter
Tender Timeline
Tender Title: Bus Hiring Service - Short Term - Local
Reference Number: GEM/2025/B/6031774
The Department of Military Affairs under the Ministry of Defence is inviting bids for the provision of Bus Hiring Services on a short-term basis within local areas. This tender encompasses services related to hiring non-deluxe and deluxe buses to ensure efficient transportation as per official requirements.
Scope of Work and Objectives
The objective of this tender is to engage a capable vendor for providing bus hiring services for the transportation of personnel. The successful bidder will be responsible for delivering a quality service by supplying buses that meet specified requirements, ensuring timely support, and adhering to safety regulations in transportation. The expected bus categories include Non Deluxe (NDX) buses for general transport and A.C. Deluxe (ACX) buses for more premium services.
Eligibility Criteria
To bid for this tender, the vendor must meet certain eligibility criteria which may include but are not limited to:
- Registration as a legal entity
- Operational experience in providing similar services
- Meeting any specific financial and legal compliance requirements
Technical Requirements
Bidders must ensure that the vehicles provided adhere to necessary technical specifications, which include:
- Adequate seating capacity for assigned personnel
- Compliance with safety and comfort standards
- Buses should be well-maintained and in good working condition
Financial Requirements
Vendors are required to demonstrate financial stability and capability to fulfill the contract requirements. This includes submitting any necessary financial statements or proof of funds that affirm their ability to undertake this service.
Document Submission Details
All proposal documents should be submitted electronically through the designated platform, following the specified format. Bidders must include necessary documentation such as:
- Company registration details
- Tax compliance certificates
- Any other requisite documentation as outlined in the tender guidelines
Special Provisions
In line with government policies, provisions are in place to support Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders falling under these categories may be provided with certain advantages during the evaluation process.
Evaluation Process
Bids will be evaluated based on a criterion that includes compliance with technical requirements, financial capability, and service experience. The evaluation aims to ensure that the selected vendor can deliver quality services effectively and efficiently.
Delivery Locations
The delivery of buses will be expected in designated locations within the local area, as specified by the Department of Military Affairs. Bidders should be prepared to provide services at various locations as required.
Contact Information
For more inquiries regarding this tender, bidders are encouraged to contact the tender issuing authority directly. Further details can be accessed through the official communication channels of the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in providing bus hiring services, and fulfilling specific financial and legal compliance standards. Vendors must also provide necessary documentation to verify their credentials and ensure they can successfully undertake the contract.
The technical specifications for the buses include sufficient seating capacity appropriate for the transportation task, adherence to local safety regulations, and overall vehicle condition. Bidders must ensure that all buses offered for hire are well-maintained and equipped with necessary safety features to ensure passenger comfort and safety.
The Earnest Money Deposit (EMD) is a security deposit that bidders must submit along with their proposal as a demonstration of serious intent to fulfill the contract if awarded. The EMD amount is mentioned in the tender documentation and should comply with the specified instructions for submission.
Proposals must be submitted electronically via the permissible platforms outlined in the tender notification. Bidders should ensure that all documents adhere to the accepted formats and that they meet the submission deadline to avoid disqualification.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups. These provisions offer advantages in terms of evaluation criteria and potential financial considerations, aimed at encouraging participation from smaller entities and new businesses in the tender process.
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