Overview
The tender titled Custom Bid for Services - As per ATC SUV Tata Safari or Equivalent Higher Model as per TPS and identified by the reference number GEM/2025/B/6174660 has been issued by the Coal India Limited, under the guidance of the Ministry of Coal. This document outlines the requirements, scope of work, and eligibility criteria for prospective bidders.
Scope of Work and Objectives
This tender invites qualified and capable vendors to submit proposals for custom services involving the procurement of SUV Tata Safari or equivalent higher models according to the approved Technical Specifications (TPS). The main objective is to ensure that Coal India Limited enhances its operational efficiency and service delivery through the acquisition of suitable vehicles that meet the project specifications.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity with the requisite business licenses.
- Demonstrate prior experience in supplying vehicles and related services.
- Possess the necessary infrastructure and resources, including financial stability, to fulfill the contract requirements.
Technical Requirements
The technical requirements of this tender include compliance with the prescribed Technical Specifications (TPS) for the vehicles specified. Bidders must provide detailed information regarding the vehicle model, features, and compliance with the relevant safety and performance standards.
Financial Requirements
All bidders are required to submit a comprehensive financial proposal, which includes:
- Pricing breakdown for each vehicle model bid.
- Payment terms, detailing invoicing schedules and payment milestones.
- Confirmation of the Earnest Money Deposit (EMD) in accordance with tender guidelines.
Document Submission Details
Bidders must submit their proposals via the designated electronic procurement platform, adhering to the specified formats laid out in the tender documentation. Complete submissions must include:
- Technical documentation supporting compliance with the TPS.
- Financial proposals clearly outlining the pricing structure.
- Any additional documents as requested by Coal India Limited.
Special Provisions
This tender includes provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs). Bidders that qualify as MSEs are eligible for benefits that may include price preference and relaxed qualification criteria.
Evaluation Process
Evaluations will be carried out based on both technical compliance and financial pricing. The assessment will consider the capability of bidders to meet the technical specifications and requirements. A score will be assigned based on the completeness of submissions and the adherence to specified criteria.
Delivery Locations
The vehicles and services must be delivered to the specified locations as determined by Coal India Limited at the time of contract agreement. Bidders should ensure they are able to accommodate delivery timelines and logistics as required.
Contact Information
For any inquiries related to this tender, interested parties are encouraged to reach out through the official channels provided in the tender notice. It is essential to ensure that all questions are addressed prior to submission to avoid any discrepancies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses and prior experience in vehicle supplies and services. Bidders must also demonstrate the capability to provide vehicles that comply with the specified Technical Specifications (TPS).
Bidders need to have valid business registration documents, GST registration, and any specific vehicle-related certificates mandated by the industry standards, ensuring compliance with the technical requirements set forth in the tender.
The payment terms will be outlined in the financial proposal submitted by bidders. Typically, payments are made upon completion of delivery milestones and acceptance of vehicles. Bidders should include comprehensive details on proposed payment schedules covering the full range of services.
The Earnest Money Deposit (EMD) is a mandatory requirement to ensure commitment from bidders. The amount and conditions for submission will be specified in the tender documents, and bidders must comply with the stipulated guidelines to proceed with their proposals.
Yes, the tender includes specific provisions that benefit Micro, Small, and Medium Enterprises (MSEs). These benefits may include eased qualification requirements and potential price preferences intended to encourage participation from smaller businesses in this procurement process.
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