Tender Title:
GEM/2025/B/6118047 - Gear Lubricants, Multipurpose (Extreme Pressure Gear Oil) Conforming to IS 1118
Issuing Authority:
Coal India Limited, under the Ministry of Coal.
Scope of Work:
The objective of this tender is to procure high-quality gear lubricants that conform to IS 1118 standards, specifically designed for multipurpose and extreme pressure applications. The total quantity required is 10 units of gear lubricant oil, aimed at ensuring optimal performance in various industrial applications. Suppliers are expected to deliver products that meet the necessary specifications and provide excellent lubrication properties, durability, and resistance to thermal degradation.
Eligibility Criteria:
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with the necessary legal documentation.
- Provide proof of experience in manufacturing or supplying lubricants of a similar nature.
- Submit certificates showcasing compliance with the IS 1118 standards.
- Have no adverse regulatory findings or compliance issues in previous tenders.
Technical Requirements:
All submissions must detail compliance with technical specifications outlined in IS 1118. This includes providing:
- Product data sheets showcasing the characteristics of the gear lubricants.
- Evidence of testing conducted in accredited laboratories.
- Documentation demonstrating temperature stability, anti-wear properties, and shear stability.
Financial Requirements:
Bidders are required to submit financial documents that include:
- Recent balance sheets and profit and loss statements.
- A declaration of any outstanding debts or obligations.
- Pricing structure and cost breakdown for the gear lubricants.
Document Submission Details:
Interested parties must submit their proposals in electronic format through the designated portal. Each submission must include:
- Completed tender response documents.
- Technical and financial proposals.
- Certifications and compliance documents.
Special Provisions:
In alignment with government policies, opportunities may be provided for Micro, Small, and Medium Enterprises (MSEs) as well as startups to encourage participation in the public procurement process. Bidders qualifying under these categories may be eligible for financial incentives or relaxed eligibility criteria.
Evaluation Process:
Bids will be evaluated based on:
- Compliance with technical specifications.
- Cost-effectiveness and pricing models.
- Overall reputation and history of the bidding entities.
- Delivery timelines offered by bidders.
Delivery Locations:
The gear lubricants must be delivered to specified locations as directed by the Coal India Limited procurement team. The exact locations will be communicated once the tender process is finalized.
Contact Information:
For further inquiries or clarifications, interested parties can contact the procurement department through the official email provided during the tender notification process.
This overview aims to equip all potential bidders with the necessary information to prepare their applications for this vital tender in the gear lubricant sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, providing proof of experience in the manufacturing or supply of gear lubricants, and demonstrating compliance with IS 1118 standards. Bidders must also submit documentation that displays a good standing in terms of regulatory compliance with no adverse findings from previous tenders.
The technical specifications for the lubricants involve conformity to the IS 1118 standards. Bidders are required to provide product data sheets, evidence of laboratory testing, and documentation showing performance features such as thermal stability, anti-wear characteristics, and viscosity.
The Earnest Money Deposit (EMD) is a key financial requirement that aims to show the bidder’s commitment to this tender process. Specifics about the EMD amount, including payment methods and deadlines, are typically detailed in the tender documents. It is critical for bidders to prepare this in advance to avoid disqualification.
The evaluation process will consist of several criteria including compliance with technical specifications, overall cost-effectiveness, the track record of the bidding entity, and the delivery timelines proposed. An efficient review process is in place to ensure transparency and fairness.
Micro, Small, and Medium Enterprises (MSEs) and startups may enjoy specific benefits such as relaxed eligibility criteria, access to mentor programs, and possibly financial incentives under public procurement policies. Compliance with ‘Make in India’ initiatives will also be considered favorably, granting local suppliers a priority during evaluation.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders