COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6164482)
Customized AMC/CMC for Pre-owned Products - CAMC of Static Rail weighbridge installed at Bhatgaon C
Tender Timeline
Tender Title: Customized AMC/CMC for Pre-owned Products
Tender Reference Number: GEM/2025/B/6164482
Issuing Authority: COAL INDIA LIMITED (Ministry of Coal)
Scope of Work and Objectives
The scope of work under this tender encompasses the Comprehensive Maintenance Contract (CMC) for the Static Rail Weighbridge installed at Bhatgaon CHP as well as the Road Weighbridge Number 07 and 08 of Jagannathpur OCP. The primary objective is to ensure uninterrupted and efficient operation of these weighbridges through customized Annual Maintenance Contracts (AMC) and Continuing Maintenance Contracts (CMC). This will include routine inspections, repairs, and maintenance services over a specified contract period of 10 months (300 days).
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria which includes being a registered and recognized service provider capable of delivering the outlined maintenance and support services. Bidders must demonstrate experience in handling similar contracts and possess the necessary technical qualifications.
Technical Requirements
The technical requirements dictate that bidders must have adequate knowledge and experience in maintaining static rail weighbridges and should ensure that all services comply with industry standards. Comprehensive documentation pertaining to their expertise, certifications, and prior experiences must be available for review upon submission.
Financial Requirements
Bidders will also need to present their financial requirements, which will include proof of stable financial status, bank guarantees, or any other financial instruments that might be necessary for the contract execution. A detailed breakdown of costs associated with the proposed maintenance plan should be clearly indicated.
Document Submission Details
All documentation related to the bid must be submitted electronically via the designated procurement platform associated with this tender. Bidders are advised to carefully follow the submission guidelines to ensure their bids are accepted without issues.
Special Provisions
This tender also aims to support Micro, Small, and Medium Enterprises (MSEs) and allows provisions for startups. Eligible bidders from these sectors are encouraged to participate and may be entitled to certain benefits as defined by the policy.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria that focus on the technical competency, financial viability, and overall value proposition offered by the bidder. All bids will undergo a rigorous examination to ensure compliance with the tender’s requirements.
Delivery Locations
Services are to be executed at the specified delivery locations within the jurisdiction of Bhatgaon CHP and Jagannathpur OCP. Bidders must outline their plans for effective service delivery at these locations in their proposals.
Contact Information
For further inquiries, bidders are encouraged to reach out to the designated contacts of COAL INDIA LIMITED. Specific contact details and more comprehensive instructions regarding the bidding process can be found on the official tendering website.
By participating in this tender, bidders will have an opportunity to provide critical maintenance services essential for the operational efficiency of the weighbridges managed by COAL INDIA LIMITED.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with adequate expertise in providing maintenance for static weighbridges. Bidders must showcase experience through documented proofs of similar projects undertaken in the past.
Bidders need to present relevant certificates that include certifications for technical expertise in handling weighbridge maintenance. Compliance with industry standards and necessary registrations with the appropriate authorities are also required.
The registration process necessitates that prospective bidders create an account on the designated procurement platform. Following this, they can submit the required documentation and proposals as specified in the tender guidelines.
Accepted document formats for submission typically include PDF files for compliance documents, proposals, and technical qualifications. Bidders must ensure that the submissions adhere strictly to the specified format to avoid disqualification.
Payment terms generally outline the schedule of payments against deliverables, specifying milestones and corresponding reimbursements. Bidders are encouraged to review these terms carefully to ensure alignment with their financial management practices.
By addressing these frequently asked questions, bidders can develop a clearer understanding of the tender and enhance their proposal submissions effectively.
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