Tender Title: Custom Bid for Services - Cleaning Sweeping and Maintenance of HEMM Workshop and Its Premises

Reference Number: GEM/2025/B/6149985

Issuing Authority: COAL INDIA LIMITED, Ministry of Coal

The Custom Bid for Services entails the comprehensive cleaning, sweeping, and maintenance of the Heavy Earth Moving Machinery (HEMM) Workshop and its surrounding premises at the Umrer Opencast Mine, located in the Umrer Sub area of the Umrer Area. This tender seeks to engage capable service providers to ensure a clean and operationally efficient environment, which is essential for the safety and productivity of operations in the mining sector.

Scope of Work and Objectives

The primary objectives of this tender include:

• Providing thorough cleaning and maintenance services to the HEMM Workshop.
• Ensuring the well-maintained condition of the workshop premises to facilitate smooth operations.
• Implementation of periodic sweeping and specialized cleaning tasks as required.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Should be a registered business entity with a valid license.
• Must have previous experience in providing cleaning and maintenance services, preferably in an industrial or mining context.
• Must possess necessary certifications and comply with local regulations.

Technical Requirements

Bid submissions should include detailed technical proposals outlining the methodologies and equipment intended for use in the cleaning and maintenance services. It is crucial that bidders demonstrate a commitment to quality standards and safety compliance as per industry benchmarks.

Financial Requirements

All proposals must include a financially detailed plan, detailing the cost of services, payment schedules, and any additional expenses that may be incurred. It is recommended that bidders remain competitive while ensuring quality service delivery.

Document Submission Details

Bidders are required to submit their proposals electronically through the designated bidding platform, following any specified formatting criteria. Submissions should include:

• The completed bid form.
• Proof of eligibility.
• Technical and financial proposals as separate documents.

Special Provisions

This tender is open to Micro, Small, and Medium Enterprises (MSEs), and startups are encouraged to participate. Special consideration may be given to MSEs, including provisions for easier compliance and eligibility requirements in line with government initiatives.

Evaluation Process

Proposals will undergo a multifaceted evaluation process, considering both technical and financial criteria. The assessment will prioritize proposals that demonstrate a balanced approach towards efficient service delivery while maintaining cost-effectiveness.

Delivery Locations

Services will be provided at the Umrer Opencast Mine, specifically designed to accommodate the workflows and maintenance needs of the HEMM Workshop.

Contact Information

For any questions or clarifications regarding the tender or the bidding process, interested bidders may contact the issuing authority at COAL INDIA LIMITED. Specific contact details have not been provided.

Overall, the Custom Bid for Services presents an opportunity for qualified businesses to engage in meaningful and essential services within the mining sector while adhering to all stipulated requirements and standards.