Tender Title: Bus Hiring Service - Regular Basis
Reference Number: GEM/2025/B/6174147
Issuing Authority: COAL INDIA LIMITED, Ministry of Coal
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable Bus Hiring Service on a regular basis with specifications aimed at enhancing local transportation facilities. The tender emphasizes a requirement for Non Deluxe (NDX) buses capable of operating 24 hours a day, 7 days a week. The service provider will need to ensure that the hired buses can deliver a total of up to 4000 kilometers per month, adhering to the highest standards of safety and reliability.
Eligibility Criteria
To be eligible for bidding on this tender, all bidders must meet certain criteria. Eligible entities must be registered service providers or operators engaged in the bus hiring industry, adhering to local regulations. The bidder's experience in handling services of similar nature will be a key factor in assessing eligibility.
Technical Requirements
The technical specifications for this tender include:
- Bus Specifications: Buses must be Non Deluxe (NDX), equipped with basic amenities to ensure passenger comfort.
- Operational Standards: Buses must be in good operational condition and compliant with local transportation regulations.
- Service Availability: Services must be available for 24/7 operations, ensuring timely and dependable transportation.
Financial Requirements
Bidders must demonstrate their financial capability to undertake the contract. This includes:
- Submission of balance sheets and audited financial statements for the past two financial years.
- Proven financial stability and access to credit facilities.
- A commitment to maintaining competitive pricing while fulfilling the service agreement.
Document Submission Details
Interested bidders must prepare their submissions carefully, including all required documents and supporting materials. Submission is to be conducted through the specified e-procurement portal, ensuring that all proposals are submitted by the defined closing time. Documents should be formatted in accordance with stated submission guidelines (PDF, Word, etc.).
Special Provisions
This tender also offers benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions aimed at promoting the participation of startups in the bidding process. Bidders are encouraged to reference how they comply with these provisions when submitting their proposals.
Evaluation Process
The evaluation of bids will be conducted based on a scoring system. Key criteria include, but are not limited to:
- Experience and Capability: Demonstrated ability to deliver similar services.
- Technical Compliance: Adherence to all technical specifications outlined in the tender.
- Financial Viability: Assessment of financial statements and pricing structure.
Delivery Locations
Services will primarily be required around key operational areas defined in the bid documents. Exact locations will be communicated prior to the commencement of the contract.
Contact Information
For any inquiries related to this tender, bidders can reach out to the issuing authority through their designated communication channels. It’s recommended to consult the official government e-procurement portal for further details.
In summary, this tender for Bus Hiring Service represents a significant opportunity for qualified service providers looking to engage with governmental agencies. It requires stringent adherence to technical specifications, timely submission of documents, and offers special benefits designed to foster inclusivity for smaller enterprises.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for potential bidders include being a registered service provider in the bus hiring industry. Bidders should demonstrate prior experience in delivering similar services and comply with all local laws and regulations to qualify for this tender.
Bidders need to provide relevant certificates proving compliance with local transportation regulations. These may include licenses, insurance documents, and operational permits that validate the ability to provide bus hiring services.
The registration process involves submitting detailed information through the official e-procurement portal. Ensure that you provide all required documentation in accepted formats such as PDF or Word to fulfill the registration prerequisites successfully.
Bidders are expected to submit their financial statements, including balance sheets for the preceding years. They must demonstrate financial stability, ensuring they can manage the costs associated with delivering contracted services effectively.
Yes, this tender includes provisions that specifically encourage Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive preferential treatment in the evaluation process, promoting a more inclusive bidding environment.
This structured FAQ section aims to clarify common queries and provide additional insights into the Bus Hiring Service tender process, assisting interested bidders in preparing informed proposals.
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