COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6160213)
Custom Bid for Services - Arrangement of lighting overhead line (230V, 3 wire) at various places in
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Tender Title: Custom Bid for Services - Arrangement of Lighting Overhead Line
Reference Number: GEM/2025/B/6160213
Issuing Authority: Coal India Limited
Department: Ministry of Coal
The Custom Bid for Services - Arrangement of Lighting Overhead Line (230V, 3 wire) seeks qualified contractors to provide essential services for the arrangement of lighting overhead lines at various strategic locations within the Amalgamated Yekona I & II OCM. The primary objective of this tender is to ensure the efficient and safe installation of lighting lines that will support operations and enhance the safety and productivity of coal mining activities.
Scope of Work and Objectives
The scope of work involves the complete setup and maintenance of 230V, 3-wire overhead lighting lines. Contractors will be expected to conduct thorough site assessments to finalize installation locations, comply with safety standards, and conduct all required tests to ensure operational effectiveness. The desired outcomes include improved visibility for operational teams and adherence to all regulatory guidelines pertaining to mining safety.
Eligibility Criteria
To qualify for this tender, applicants must meet specific criteria:
- Registration as a legal entity in India
- Proven experience in similar electrical installation projects
- Compliance with safety and environmental regulations
- Financial stability documented through relevant financial statements
Technical Requirements
Bidders must demonstrate compliance with all technical specifications and guidelines set forth in the tender documents. The technical requirements include:
- Familiarity with electrical installation and maintenance
- Knowledge of industry standards for overhead lighting systems
- Provision of operational plans that include timelines and resources
Financial Requirements
Bidders must present financial documents that demonstrate the ability to undertake the project, including:
- Two years of audited financial statements
- Proof of sufficient cash flow to manage project execution
- No outstanding statutory dues or debts
Document Submission Details
All proposals must be submitted electronically through the designated tender portal. Required documents include:
- Completed bidder registration forms
- Technical and financial proposal documents
- Any certifications relevant to the electrical and installation industry
Special Provisions
The tender seeks to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and Startups through preferential treatment in the evaluation process. These entities are encouraged to submit their bids as they align with government policies promoting local investments and services.
Evaluation Process
Bids will be evaluated based on technical capabilities, timelines, and financial proposals. The evaluation committee will review submissions for compliance with the stated requirements. Successful bidders will be notified to proceed with contract negotiations.
Delivery Locations
The project encompasses various locations in the Amalgamated Yekona I & II Open Cast Mine (OCM). Proposals should clearly define logistics for service delivery to these sites.
Contact Information
For inquiries regarding the tender, parties are encouraged to reach out via the contact details provided in the official tender notice.
This comprehensive tender description outlines the requirements and objectives associated with the GEM/2025/B/6160213 bid for the arrangement of lighting overhead lines. All potential bidders should carefully review the criteria and prepare their submissions in accordance with the guidelines established herein.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include registration as a legal entity in India, demonstrable experience in electrical installation projects, compliance with safety regulations, and financial stability as evidenced by relevant documentation. Bidders are encouraged to showcase past projects similar to the scope of work outlined in the tender to establish their qualifications.
To fulfill the compliance requirements, bidders must provide certificates that demonstrate expertise in electrical installations, along with safety certificates relevant to overhead electrical projects. This includes adherence to local regulations and industry standards that govern electrical service provision.
The registration process involves submitting an application through the designated electronic tendering portal. Bidders must complete the registration forms, provide necessary documentation, and ensure that they meet all outlined qualification requirements before proceeding to submit their proposals.
Payment terms will be detailed in the tender documentation, generally involving milestone-based payments based on project completion stages. A Performance Security in the form of a bank guarantee or other accepted form will also be required to ensure compliance with project specifications and completion timelines.
MSEs can benefit from preferential evaluation criteria, which may give them added advantage during the evaluation process. This aligns with governmental initiatives like ‘Make in India,’ aimed at promoting local businesses and ensuring that financial evaluations consider the contributions of smaller enterprises to the economy.
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