COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6159763)
Custom Bid for Services - Day to day work of installation shifting and maintenance of pump motor se
Tender Timeline
Tender Title: Custom Bid for Services - Day to Day Work of Installation, Shifting and Maintenance of Pump Motor Sets
Reference Number: GEM/2025/B/6159763
Issuing Authority/Department: Coal India Limited
Ministry: Ministry of Coal
Scope of Work and Objectives
The scope of work for this tender encompasses the day-to-day installation, shifting, and maintenance of pump motor sets and related accessories at the NMOC II(A) Mine NMSA of the Majri Area. The objective is to ensure that all pump motors are operational and efficiently functioning to support mining operations for a duration of one year. This includes regular monitoring, preventive maintenance, and quick response for repairs as needed.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a business entity with relevant credentials.
- Experience in providing similar services for industrial applications, especially in mining or heavy machinery sectors.
- Compliance with all regulatory requirements set forth by the Ministry of Coal and other applicable governing bodies.
Technical Requirements
Bidders are expected to demonstrate compliance with the specified technical requirements:
- Thorough understanding and capability in the installation and maintenance procedures for various pump motors.
- Adequate inventory of spare parts to ensure timely service delivery and repairs.
- Adherence to quality standards specified by Coal India Limited and safety regulations pertinent to mining operations.
Financial Requirements
Bidders must demonstrate sound financial stability through the following financial requirements:
- Submission of the latest audited financial statements.
- Proof of financial capability to handle the tender adequately without jeopardizing service delivery.
- Payment guarantees and performance security as stipulated in the contract terms.
Document Submission Details
Interested parties should ensure the submission of all required documents as follows:
- Completed bidding form.
- Detailed company profile including past project references.
- Copies of certifications and licenses pertinent to the services offered.
- A financial work plan illustrating projected costs and cash flow for service delivery.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Bidders falling under this category may avail specific benefits and concessions as outlined in government policies aimed at promoting local enterprises. Startups are also encouraged, and special provisions are in place to foster innovation and competitive pricing.
Evaluation Process
The evaluation process will include:
- Technical evaluation based on submitted documentation and past performance.
- Financial evaluation of cost proposals ensuring alignment with the proposed services.
- Awarding of the contract will be based on the best value for money, taking into account both technical and financial assessments.
Delivery Locations
Services will be required primarily at the NMOC II(A) Mine NMSA of the Majri Area. Bidders should consider logistics and accessibility when proposing solutions.
Contact Information
For any inquiries or further clarifications, it is advisable to contact the procurement office within Coal India Limited. Although specific contact details are not provided, potential bidders can access appropriate channels through the Coal India Limited official website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements essential for participating include being a registered business entity, possessing relevant experience in similar services, particularly in mining or heavy machinery, and ensuring compliance with all regulatory standards mandated by the Ministry of Coal.
Bidders must submit a range of documents including a completed bidding form, company certifications, financial statements, and a detailed project portfolio showcasing prior relevant experience. All documents must be presented in a clear and organized manner.
Bids should be submitted electronically through the designated online procurement platform. Ensure all mandatory documents are included in accepted file formats, such as PDF and DOC, for a seamless submission process.
Bids will be evaluated based on a combination of technical ability and financial proposals. The evaluation process will focus on the quality of services proposed along with the compatibility of cost in relation to services rendered, with emphasis on meeting industry standards.
MSEs have the opportunity to benefit from specific policies aimed at promoting local businesses. This includes potential financial concessions and preferences during the evaluation process, thus encouraging inclusive participation in government tenders.
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