COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6149961)
Plain Copier Paper (V3) ISI Marked to IS 14490
Tender Timeline
Tender Title: Supply of Plain Copier Paper (V3) ISI Marked to IS 14490
Reference Number: GEM/2025/B/6149961
Issuing Authority: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The objective of this tender is to procure Plain Copier Paper (V3) that is ISI marked according to IS 14490 standards. The total quantity required for this procurement is 4900 units of paper. This product will be used across various departments within Coal India Limited to ensure efficient operations and quality documentation.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity.
- Have experience in supplying paper or similar products.
- Compliance with quality standards as specified under IS 14490.
- Bidder must provide a manufacturer’s authorization if they are not the direct manufacturer.
Technical Requirements
All submitted papers must adhere strictly to the technical specifications as listed below:
- Type: Plain Copier Paper (V3)
- Standard: ISI marked per IS 14490
- Quality: High-quality, suitable for all types of printing and copying equipment.
Financial Requirements
Bidders are required to submit financial documents that demonstrate the financial viability to fulfill this contract. This includes:
- Proof of previous sales in similar quantities.
- Bank statements or financial summaries for the past two financial years.
- Competitive pricing in line with current market rates.
Document Submission Details
Proposals must be submitted in the specified format to ensure they are considered valid. Documents should include:
- Completed bid form.
- Compliance certificates with product specifications.
- Company profile, including registration and tax details.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers benefits such as price preference and relaxed qualifying norms. Startups are also welcomed, provided they meet the eligibility criteria.
Evaluation Process
All bids will be assessed based on the following criteria:
- Compliance with technical specifications.
- Financial viability and pricing.
- Previous experience and client feedback.
The evaluation will ensure a fair selection process aimed at acquiring the best quality product at competitive prices.
Delivery Locations
Delivery of the plain copier paper must be made to designated Coal India Limited facilities, the specifics of which will be communicated to the successful bidder upon award of the contract.
Contact Information
For further inquiries, bidders can contact the relevant department at Coal India Limited, ensuring that all questions relate to the requirements outlined in this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying plain copier paper matching the specifications outlined in the tender documentation. Bidders should provide evidence of prior experience in similar contracts and compliance with quality standards defined under IS 14490. A manufacturer’s authorization should be submitted if the bidder is not the manufacturer.
Bidders must submit various certificates, including a valid registration certificate, GST registration, and compliance certificates that confirm adherence to IS 14490 standards. It is critical to provide supporting documents that demonstrate your firm’s capacity and conforming capabilities in supplying specified products.
The registration process typically involves submitting an application to the designated authority, including your business details and proof of eligibility. Ongoing registration on the GEM portal is essential for participation. Ensure all your documents are in accepted formats, such as PDF or Word, as specified in the tender.
An Earnest Money Deposit (EMD) may be required as part of the submission process to guarantee the seriousness of the bid. The amount and terms for the EMD will be specified in the tender documents. Ensure compliance with these stipulations to maintain bid eligibility.
MSEs are afforded several benefits under this tender, including price preferences and reduced qualification criteria. These provisions aim to encourage greater participation from small businesses, aligning with government policies that support local enterprises and enhance their competitiveness in public procurement processes.
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