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Tender Title: PROCUREMENT OF LUBRICANTS

Tender Reference Number: GEM/2025/B/6192233

Issuing Authority: COAL INDIA LIMITED

Department: Ministry of Coal

Scope of Work and Objectives
The primary objective of this tender is the procurement of various specialized lubricants to ensure optimal performance and maintenance of machinery within Coal India Limited's operations. The tender encompasses a range of lubricant types including engine oils, gear oils, transmission oils, and hydraulic oils. The total quantity being procured is 18,760 liters, spread across several product variants including Engine Oil - CI 4 Plus SAE 15 W 40 or equivalent, Ultra KB 30 or equivalent, Gear Oil HP 90 or equivalent, and others. The focus is on high-quality products that meet the operational requirements of the company while adhering to specified quality standards.

Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria which include being a registered entity, possessing relevant industry licenses, and having a proven track record of supplying similar products in previous contracts. The intent is to engage suppliers who can demonstrate capability in delivering high-quality lubricants consistently and efficiently.

Technical Requirements
Suppliers need to provide lubricants that conform to specified technical characteristics and standards. The required specifications include viscosity ratings, performance benchmarks, and compliance with any relevant industry standards. Bidders should also provide documentation that demonstrates adherence to these technical requirements to ensure product reliability and manufacturer reputation.

Financial Requirements
Bidders must fulfill certain financial prerequisites, which include the submission of a valid Earnest Money Deposit (EMD) along with their bids. The financial stability of the bidders may be assessed using bank guarantees or financial statements to ascertain capability to fulfill the order.

Document Submission Details
All proposals must be submitted electronically through the specified bidding platform, adhering to a prescribed format. Documentation should include technical bids, financial bids, and any supplementary materials that support the qualifications of the bidder and specifications of the lubricants being offered. Bidders will also need to ensure that all documents are formatted according to the accepted standards to avoid disqualification.

Special Provisions
This tender recognizes the role of Micro, Small, and Medium Enterprises (MSEs) and startups, providing specific benefits and incentives to encourage participation. Relevant provisions include financial support, lower bidding thresholds, and technical assistance to foster advancements in local procurement.

Evaluation Process
Bid evaluations will be conducted systematically, focusing on both technical and financial criteria. The evaluation team will assess the technical compliance of bids against the provided specifications and determine the most competitive bid based on total cost and compliance with all submission requirements.

Delivery Locations
The selected supplier will be responsible for the timely delivery of lubricants to designated coal production sites operated by Coal India Limited. The specific locations and logistics will be discussed and agreed upon in advance of the procurement process.

Contact Information
For inquiries related to this tender, potential bidders are encouraged to reach out through the contact details provided on the official procurement portal managed by Coal India Limited.

Conclusion

This procurement initiative emphasizes high performance and reliability, ensuring that operational machinery is maintained with optimum lubricants to enhance efficiency and reduce downtime. Bidders are encouraged to submit well-prepared bids, ensuring compliance with all technical and financial stipulations set forth in this tender announcement, thereby fostering a productive partnership with Coal India Limited.