Department of Defence Tender by Border Road Organisation (GEM/2025/B/6179371)
Servo Pride Supreme 15W40,Servo Ultra KB 30,Servo Gear Super 80W90,Servo Gear Super 85W 140,Servo T
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Tender Title: Servo Pride Supreme Bid
Reference Number: GEM/2025/B/6179371
Issuing Authority/Department: Department of Defence, Ministry of Defence
Scope of Work and Objectives
The Servo Pride Supreme tender seeks to procure a variety of lubricants and fluids to support operational and maintenance requirements for defence-related machinery and vehicles. This tender includes the acquisition of products such as Servo Pride Supreme 15W40, Servo Ultra KB 30, and Servo Gear Super in various specifications. The total quantity required is 18,212 units, ensuring that the military maintains operational readiness through high-quality fluids.
The overarching objective is to meet the specific lubrication needs of defence equipment while ensuring compliance with industry standards for performance and reliability.
Eligibility Criteria
To qualify for the tender, bidders must be registered entities with the requisite operational capabilities for supplying lubricant products. They should have prior experience in the defence sector or relevant industry and demonstrate the ability to meet the technical specifications outlined in the tender documents.
Technical Requirements
Bidders are required to provide products that conform to specified technical standards for lubricants and fluids. This includes compliance with relevant quality benchmarks applicable to automotive industry lubricants. Detailed specifications for the products being proposed must be provided alongside a catalog or list of products offered.
Financial Requirements
Bidders must adhere to specified financial requirements, including providing a valid Earnest Money Deposit (EMD) along with the tender submission. The EMD details should be specified in the tender documents and must be in the form accepted by the Department of Defence.
Document Submission Details
Documents must be submitted online through the designated platform as per the regulations outlined by the Ministry of Defence. The proposal should include all required documentation, including technical datasheets, compliance certifications, and financial records. Early submissions are encouraged to avoid any last-minute technical issues.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides specific benefits aimed at bolstering participation from startups. Bidders claiming benefits under these provisions must provide relevant registration documents and proofs of eligibility.
Evaluation Process
The evaluation process will assess bids based primarily on compliance with technical specifications, quality standards, and financial proposals. Proposals will be compared and ranked based on criteria defined in the tender documents, ensuring a fair and transparent selection process.
Delivery Locations
Successful bidders will be required to deliver the requested products to designated locations as specified in the tender agreement. It is essential for bidders to ensure timely delivery as outlined to maintain operational efficiency.
Contact Information
For any queries regarding the tender, bidders are encouraged to contact the issuing department directly through the official communication channels listed in the tender documentation.
This tender provides an opportunity for qualified suppliers to engage with the Indian defence sector while promoting the procurement of high-quality lubricants essential for operational effectiveness.
Tender BOQ Items
18 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with prior experience in supplying lubricants to the defence sector or a relevant industry. Bidders must demonstrate compliance with technical specifications, maintain financial solvency, and submit the necessary certifications. It is critical for businesses to ensure they meet all criteria outlined in the tender document to qualify for consideration.
Bidders must provide various required certificates, including quality compliance certificates, business registration documents, GST registration, and any applicable industry-specific certifications that verify the quality and standards of the lubricants being offered. These documents ensure that the products adhere to the necessary compliance requirements and standards expected by the Ministry of Defence.
The Earnest Money Deposit (EMD) is a critical component of the tender process, acting as a security measure ensuring that bidders are serious about their proposals. This deposit will be refunded to unsuccessful bidders, while it may be forfeited if the selected bidder fails to comply with the terms of the tender or fails to execute the contract. Detailed information regarding the EMD amount and submission methods will be provided in the tender documents.
Documents can only be submitted electronically through the designated online platform set by the Department of Defence. Accepted electronic formats should be outlined in the tender documentation, and bidders are urged to confirm all submission methods and ensure that all required documents are uploaded correctly. Paper submissions may not be accepted.
The tender has specific provisions to promote participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These advantages may include relaxation in certain eligibility criteria, financial support, and assistance in the bidding process. To qualify for these benefits, bidders must provide proof of their MSE or startup status, as documented in the tender submission guidelines. This initiative promotes local enterprise and competitiveness within the defence procurement sector.
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