Tender Title: ENGINE OIL
Reference Number: GEM/2025/B/6193964
Issuing Authority:
Department of Defence, Ministry of Defence
Scope of Work and Objectives
The GEM/2025/B/6193964 seeks to procure a comprehensive range of engine oil and lubricants tailored for various automotive and machinery applications. The successful vendor will be responsible for providing high-quality products including, but not limited to:
- Engine Oil 15W40 CK 4
- Gear Oil Super 80W90
- Hydraulic Oil Ultra KB 10
- Transfluid A Steering Oil
- Transmission Oil T 20 oblique HP Supertrans
- Hydraulic Oils (HLP 32, HLP 46, TH 46, HLP 68)
- Grease Gem RR-3
- Brake Fluid Super HD
- Diesel Exhaust Fluid (AUS-32)
The primary objective is to ensure the availability of premium lubricating solutions for operational readiness and efficiency within defence sectors.
Eligibility Criteria
Interested bidders must comply with the following eligibility criteria:
- Registered as per statutory requirements
- Relevant experience in supplying lubricants or similar products to government or defense entities
- Compliance with all applicable local laws, safety regulations, and standards
Technical Requirements
Products supplied must adhere to the following technical requirements:
- Compliance with international and national quality standards.
- Detailed specifications for each oil type requested.
- Certification of all products as per industry standards.
Financial Requirements
Bidders should submit a financial proposal that includes:
- Competitive pricing structure
- Clear breakdown of costs associated with each product
- Any applicable taxes and additional charges
Document Submission Details
All tender applications and required documents must be submitted electronically. The required documents include:
- Company registration certificate
- List of similar supplied products
- Quality assurance certifications
Special Provisions
This tender also provides provisions for MSEs (Micro, Small, and Medium Enterprises) and startups which encourage participation from eligible entities to boost local manufacturing and supply. Compliance with 'Make in India' norms will be evaluated favorably.
Evaluation Process
The evaluation will be conducted based on criteria such as:
- Product quality and compliance with specifications
- Pricing and overall cost-effectiveness
- Delivery scheduling and reliability
Delivery Locations
Products will be delivered to designated locations as specified by the Department of Defence. Bidders must clearly outline their logistics capabilities and delivery timelines.
Contact Information
For inquiries related to GEM/2025/B/6193964, interested parties can reach out directly to the Department of Defence. Communication channels will be provided through the official government portal.
Tender BOQ Items
12 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under local laws, having relevant experience in supplying similar products, and compliance with applicable safety regulations. Bidders must demonstrate operational capabilities and adhere to statutory requirements.
To participate in the bidding process, vendors must submit essential certificates including their company registration certificate, quality assurance certifications, and any relevant compliance documents which affirm adherence to industry standards.
Interested bidders need to complete the registration process via the designated procurement portal. This typically involves creating an account, submitting potentially required documents, and ensuring all necessary information is properly filled to participate in the tender.
The payment terms will be based on the mutually agreed schedule upon contract award. Bidders should be prepared to negotiate payment milestones and ensure clarity on invoice submission criteria for smooth financial transactions post-delivery.
MSEs and startups will have specific benefits such as an extended time frame for submissions and potential price preference policies, along with additional support for adhering to the Make in India initiative. This fosters an inclusive bidding environment and promotes local entrepreneurship and manufacturing initiatives.
This tender description and FAQ section is designed to provide all necessary information to potential bidders, enhancing their understanding of the requirements and opportunities related to GEM/2025/B/6193964.
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