Tender Title: LUBRICANT ITEMS

Reference Number: GEM/2025/B/6123460

Issuing Authority: This tender is being issued by the Department of Defence, under the Ministry of Defence.

Scope of Work and Objectives

The purpose of this tender is to procure various lubricant items essential for the maintenance and operation of defense equipment. The procurement includes a wide range of products, such as Engine Oils (15W40, SJ 5W30), Heavy Duty Diesel Engine Oil (KB 30), Gear Oil (80W90), and multiple grades of Hydraulic Oil. The aim is to ensure a consistent supply of high-quality lubricants that meet stringent performance and quality standards.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet several eligibility criteria. These include being a registered entity, having a proven track record in supplying lubricants or similar products, and demonstrating compliance with applicable regulations relating to quality and safety standards.

Technical Requirements

The technical requirements for the lubricants include:

• Engine Oil Specifications: Must comply with standards like API SN and SAE 15W40 for engine oils.
• Hydraulic Oils: Must meet the appropriate ISO classifications (like HLP 32, HLP 46, and HLP 68).
• Specifications for other products based on military standards as directed.

Financial Requirements

Bidders are required to provide detailed financial proposals, including:

• Pricing for the total quantity of 115,660 units across various lubricant types.
• Compliance with EMD (Earnest Money Deposit) details as specified by the issuing authority.

Document Submission Details

All necessary documents must be submitted in the specified formats. Bidders should provide:

• Technical sheets of products offered
• Company registration and compliance certificates
• Financial bids in the prescribed format available within the tender documentation.

Special Provisions

This tender emphasizes inclusivity by promoting participation from Micro, Small, and Medium Enterprises (MSEs), allowing special concessions and considerations such as reduced EMD requirements for eligible small businesses. Additionally, provisions for startups are recognized, aiming to foster innovation and competition within the industry.

Evaluation Process

The evaluation process will be comprehensive, focusing on:

• Technical compliance with specifications.
• Price competitiveness and overall value.
• Better delivery schedules and capabilities.
  Selection will be based on a balanced scoring system that takes all aspects into consideration.

Delivery Locations

Delivery of the lubricants will be required at various defense establishments as outlined in the detailed tender documentation. Expectations for adherence to the timelines will be strictly enforced.

Contact Information

For further inquiries, bidders are encouraged to reach out to the official contact points listed in the tender document. Queries related to technical submissions or clarifications regarding acceptable formats can be directed accordingly.

Additional Information

Bidders are encouraged to familiarize themselves with local content requirements and compliance with national procurement policies, such as the 'Make in India' initiative, as this will be a key consideration during the evaluation process. Ensuring alignment with these policies not only supports local industry but may also enhance bidding advantages.