Department of Defence Production Tender by Advanced Weapons And Equipment India Limited (GEM/2025/B/6156555)
Oil Servo system HLP-46 of IOCL or its equivalent grade oil of BPCL/HPCL.
Tender Timeline
Tender Title: Supply of Oil Servo System HLP-46
Tender Reference Number: GEM/2025/B/6156555
Issuing Authority
The Department of Defence Production under the Ministry of Defence is pleased to invite bids for the supply of Oil Servo System HLP-46. This tender aims to procure high-quality lubricating oil essential for various operational needs within defense machinery and equipment.
Scope of Work and Objectives
The primary objective of this tender is to secure a total quantity of 96,610 liters of Oil Servo System HLP-46, or an equivalent grade oil from reputed manufacturers such as BPCL or HPCL. The successful bidder will be responsible for the delivery of the specified oil type, ensuring it meets the necessary standards for quality, performance, and compatibility with operational requirements in defense applications.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with the capability to supply the required oil.
- Compliance with local and national regulations regarding supply and quality standards.
- Demonstrable experience in supplying similar products to government or defense sectors.
Technical Requirements
Bidders must adhere to the following technical requirements:
- The Oil Servo System HLP-46 must comply with specified quality standards and should pass necessary testing criteria.
- Documentation proving the product specifications, including certificates of conformity, must be provided.
Financial Requirements
Bidders are required to provide evidence of their financial stability which may include:
- Bank statements
- Financial audits
- Earnest Money Deposit (EMD) as specified in the tender document to demonstrate serious intent.
Document Submission Details
All tender documents must be submitted in a proper format, ensuring clarity and compliance with specified requirements. Digital submissions are encouraged, and bidders must adhere strictly to the submission guidelines stated in the tender documentation.
Special Provisions
The tender provides additional benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation and fostering local entrepreneurship. Detailed provisions available in the tender document will highlight the support extended to these entities.
Evaluation Process
The evaluation of bids will be executed based on conformity to technical specifications, financial offers, and previous performance records. Key criteria include quality assurance, compliance with the tender's requirements, and cost-effectiveness of the proposals.
Delivery Locations
The successful bidders are required to deliver the oil to designated locations specified by the Department of Defence Production. Clear instructions regarding delivery schedules, logistics, and coordination with the department will be communicated after the evaluation process.
Contact Information
Specific contact details for queries regarding this tender may be included in the official documents; bidders are encouraged to refer to these sources for official correspondence.
In summary, this tender for the Oil Servo System HLP-46 serves an essential need for the defense sector, emphasizing quality, compliance, and the involvement of local enterprises. Bid submission and engagement in this tender present a vital opportunity for suppliers specializing in lubricants and oils.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Bidder Turnover
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified Oil Servo System HLP-46 or an equivalent product. Bidders must comply with local and national standards, demonstrating experience in similar supply contracts, particularly with government or defense sectors. Additionally, bidders may need to provide relevant certifications and documentation that prove adherence to quality standards.
Bidders must submit certain certificates to ensure compliance with technical specifications, including quality assurance certificates, product specification documents, and certificates of conformity from recognized laboratories. These documents help verify that the product meets the necessary standards before it is delivered to the Department of Defence Production.
To register for bidding, interested suppliers must follow the outlined registration process which typically involves completing an online application at the e-procurement portal, submitting necessary credentials, and providing documentation required for eligibility. Details pertaining to this process can be found in the tender document.
Documents must be submitted in specified accepted formats, typically including PDF, Word, or Excel depending on the requirement outlined in the tender document. It is crucial for bidders to adhere to these formats to facilitate acceptance and evaluation.
The payment terms for this tender are defined in alignment with government procurement policies. Bidders should detail their payment proposals, including any advance payments or milestones linked to performance, ensuring clarity about how payments will be processed upon fulfilling the contract obligations.
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