Tender Title: Operation and Maintenance of Air Conditioning Systems
Reference Number: GEM/2025/B/6148678
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Scope of Work and Objectives:
The objective of this tender is to establish a Biennial Maintenance Contract for the Repair, Servicing, and Maintenance of Air Conditioning Systems installed in Heavy Earth Moving Machines (HEMMs) at Ananta Open Cast Project (OCP). This contract is designed to ensure the efficient operation of these systems, thereby enhancing the performance and longevity of the equipment. The selected contractor will be responsible for comprehensive maintenance services, including but not limited to periodic inspections, servicing, urgent repairs, and ensuring compliance with safety and operational standards.
Eligibility Criteria:
Entities interested in submitting a bid must meet specific eligibility requirements to qualify. These include being a registered entity in India with a valid GST number and having prior experience in the operation and maintenance of air conditioning systems or similar HVAC systems. Additionally, the contractor must demonstrate financial stability and the capacity to fulfill the requirements outlined in this contract.
Technical Requirements:
Bidders will be expected to provide detailed specifications regarding their service offerings, including but not limited to their technical capability in handling HEMM air conditioning systems. This includes qualifications of personnel, details about equipment, healthcare compliance, and other specialized technical capabilities that are essential for executing the maintenance requirement effectively.
Financial Requirements:
Prospective bidders must submit a complete financial proposal indicating the pricing structure for the described services, including any potential variable costs linked to operational efficiencies. The bid should incorporate all applicable taxes and infrastructure costs.
Document Submission Details:
Bidders must ensure that all necessary documentation is compiled and submitted in accordance with the guidelines provided in the tender documentation. Submission methods include electronic submission through the GEM portal, and it is essential to comply with the specified formats required for upload.
Special Provisions:
This tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits such as preferential treatment during the evaluation process and possible financial incentives to encourage participation.
Evaluation Process:
Bids will be evaluated based on several criteria, including compliance with technical specifications, financial viability, past performances, and adherence to MSE provisions. The selection will follow a structured process aimed at identifying the most suitable contractor that can meet the operational demands of the tender.
Delivery Locations:
Services performed under this contract will take place at the Ananta OCP site, with maintenance activities aligned to ensure minimal disruption to ongoing operations.
Contact Information:
For any queries regarding this tender, interested bidders can reach out to the designated contact person listed in the tender documentation.
This tender represents a strategic opportunity for qualified contractors possessing the expertise in operation and maintenance of air conditioning systems to engage with a leading entity in the mining sector. All interested parties are encouraged to review the complete tender documentation for specific details regarding submissions and compliance requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST number, and having relevant experience in maintaining air conditioning systems or similar HVAC systems. It is essential to demonstrate financial stability and the capability to meet the operational needs outlined in the tender.
Participants must provide copies of their registration certificates, GST registration, and any industry-specific certifications relevant to the maintenance and operation of air conditioning systems. It may also be necessary to submit documents confirming previous project experiences that showcase expertise in similar maintenance contracts.
Bidders must ensure that all documentation is prepared as per the guidelines outlined in the tender notice and submit electronically via the GEM portal. Accepted document formats typically include PDF and DOCX. It is crucial to verify submission formats as per the tender requirements before finalizing the submission.
The performance security typically involves submitting a bank guarantee or financial instrument amounting to a certain percentage of the tender value, which is designed to ensure compliance with contract obligations. Specific details about the performance security requirements will be indicative of the agreed terms and must be adhered to by the winning bidder.
Compliance with Make in India policies promotes indigenous manufacturing and local sourcing. Bidders are encouraged to outline their initiatives to incorporate local content in their service delivery. Preferences may be granted to bids that align closely with these policies, fostering a supportive environment for local enterprises and contributing to economic growth.
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