Tender Title: Custom Bid for Services - Operation, Repair, Maintenance, Cleaning, Housekeeping, and Firefighting

Reference Number: GEM/2025/B/6098581

Issuing Authority/Department: COAL INDIA LIMITED under the Ministry of Coal

Tender Overview

The purpose of this tender is to solicit bids for the provision of comprehensive services pertaining to the operation, repair, maintenance, cleaning, housekeeping, and firefighting for the PQ JK M series of conveyor belts and associated feeder breakers along with the TLS and SILO system no 3 and 4 at the Backup Gevra Project of the South Eastern Coalfields Limited (SECL). The initial duration of this contract will be for a period of three years, following which performance will be evaluated for potential extensions based on the performance metrics defined within the contract.

Scope of Work and Objectives

The successful bidder will be responsible for ensuring the smooth operation of all specified systems, regular maintenance to minimize downtime, cleaning services to ensure the safety and operational efficiency of the workplace, and firefighting services to comply with safety regulations. Key objectives include:

• Ensuring uninterrupted operations of conveyor belts and associated systems.
• Regular maintenance checks and repairs work on machinery.
• Cleaning of all operational areas and equipment to meet hygiene and operational standards.
• Availability of firefighting equipment and trained personnel.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Be a legally registered entity in India.
• Demonstrate previous experience in providing similar services.
• Possess relevant certifications in safety and operational maintenance standards.

Technical Requirements

Bidders should have the necessary technical capabilities, including:

• Expertise in operation and maintenance of conveyor systems.
• Possession of firefighting and safety certifications.
• Qualified personnel to perform cleaning and maintenance activities.

Financial Requirements

The bidding entity needs to ensure a financially sound proposal, including:

• Submission of a valid Earnest Money Deposit (EMD).
• A comprehensive financial statement that showcases the organization's capacity to handle large-scale contracts.

Document Submission Details

Interested parties must submit their bids electronically through the designated platform. All documentation must be complete, including:

• Technical proposal along with the financial bid.
• Relevant qualifications and certificates.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs), as well as startups, are encouraged to participate. Such entities enjoy several benefits, including:

• Relaxed financial criteria for bidding.
• Support in navigating procurement processes.

Evaluation Process

The evaluation will be conducted based on several aspects:

• Compliance with technical specifications.
• Financial proposals that showcase value for money.
• Previous experience and performance history.

Delivery Locations

All services will be rendered at the Backup Gevra Project within the jurisdiction of SECL as specified in the tender documents.

Contact Information

For further clarifications, potential bidders may reach out through the official communication channels provided within the procurement platform. Please refrain from submitting inquiries that do not pertain to the tender specifications.

This tender provides an exceptional opportunity for qualified service providers looking to engage in the coal mining sector and contribute to operational excellence through quality service delivery.