Tender Title: Hiring of Pay Loader for Mechanical Loading of G-7 Grade Coal
Reference Number: GEM/2025/B/6129518
Issuing Authority/Department: Coal India Limited, Ministry of Coal

The scope of work for this tender involves the hiring of a pay loader for mechanical loading of 22,500 tons of Grade-7 coal from the Rehar Underground Mine stock ground yard into tippers. The loading operations will cover a lead distance of up to 1 kilometer, with an actual lead distance of 0.50 kilometers. The selected contractor is expected to ensure a smooth and efficient transfer of material, adhering to industry best practices to guarantee safety and productivity.

Objectives of this project are to streamline the mining operation by utilizing qualified and capable vendors who can provide proficient handling, transport, and other related mining services. The tender aims to engage service providers who can deliver a reliable pay loader that meets specified operational standards while ensuring the adherence to timelines and quality requirements.

The eligibility criteria for bidders include:

• Registered entities with valid GST registration.
• Relevant experience in handling similar mining operations or services in the past.
• Compliance with governmental and regulatory frameworks related to mining services.

Technical requirements for bidders emphasize that the pay loader must meet specific performance standards and specifications as defined in the operational guidelines. Bidders are required to demonstrate prior experience with similar machinery and submit complete technical documentation for review.

On the financial side, requirements will include the submission of a detailed bid price reflecting the percentage quote based on the total operational cost and any additional ancillary services offered. Bidders must ensure that financial statements are well-documented and reflect a healthy financial standing to facilitate the evaluation of their offers.

Document submission details are critical. Bidders are required to submit their bids through the designated e-procurement platform, ensuring that all necessary documents, including technical and financial proposals, are uploaded appropriately before the stipulated deadline.

Special provisions have been established to support Micro, Small, and Medium Enterprises (MSEs). They may receive additional benefits and considerations under the procurement regulations, ensuring avenues for smaller players to participate in government tenders. Startups will also be encouraged, in line with government initiatives to promote innovation and entrepreneurship within the sector.

The evaluation process will involve a two-tier assessment: the technical evaluation followed by the financial assessment. Proposals will be reviewed based on compliance with technical specifications, price competitiveness, and overall service delivery capability. It is essential for bidders to present substantial information demonstrating their qualifications during both stages of evaluation.

Delivery locations for the services are specified as the Rehar U/G Mine stock ground yard, requiring timely engagement to manage the logistics efficiently.

For further inquiries, parties interested in participating in this tender can reach out directly to Coal India Limited through the official contact channels provided in the procurement documentation. It is crucial to comply with the guidelines for submission to ensure bids are considered for this significant tender.