Tender Title: Procurement of Rotating Assembly for WILO M&P 9/11-2 Pump
Tender Reference Number: GEM/2025/B/6100444
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
Coal India Limited (CIL) invites bids for the procurement of rotating assemblies for the WILO M&P 9/11-2 pump. The primary objective is to ensure a seamless supply of high-quality components that contribute to the efficient functioning of WILO pumps used in various operations related to coal production and management. Bidders are expected to provide assemblies that meet specified standards for performance, reliability, and durability to ensure optimal operational efficiency in CIL’s mining and processing activities.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements including:
- Registration as a legal entity in the relevant domain.
- Demonstrated experience with similar types of procurement.
- Compliance with the necessary legal and industrial standards applicable in the field of manufacturing pump components.
Technical Requirements
The technical requirements for the rotating assemblies include:
- Compliance with specific industry standards and guidelines for manufacturing pump components.
- Provision of technical specifications that guarantee compatibility with existing WILO M&P 9/11-2 pumps.
- Assurance of quality management systems in place to consistently deliver parts that adhere to the outlined standards.
Financial Requirements
Bidders should prepare to provide a financial proposal that includes:
- Itemized pricing for the assemblies being offered.
- Price competitiveness and justification in the context of market rates.
- Evidence of financial stability to support the fulfillment of the contract.
Document Submission Details
Bidders are required to submit their proposals through the official procurement portal. All submissions must include the following documents:
- A completed bid form.
- Proof of eligibility and qualifications.
- Technical specifications and documentation verifying compliance with stated standards.
- Financial proposals as described above.
Special Provisions
This tender may include specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging submissions from these entities to promote local manufacturing and industry growth.
Evaluation Process
The evaluation process will focus on the bidder’s compliance with technical specifications, financial competitiveness, and the ability to meet delivery timelines. Proposals that demonstrate a profound understanding of the project requirements and an ability to deliver quality components will be favored.
Delivery Locations
The delivery of the rotating assemblies will be executed at specified locations as designated by Coal India Limited. Detailed delivery logistics will need to be clearly outlined in the submitted proposals.
Contact Information
For further inquiries, potential bidders should refer to the contact details provided during the bid submission process on the procurement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements mandate that bidders must be registered entities with proven experience in supplying similar components. Compliance with relevant legal and industry standards is critical. Additionally, firms must demonstrate capability through evidence of previous contracts and adequate financial backing, ensuring the feasibility of their participation.
Bidders must possess all requisite certificates that affirm compliance with industry regulations and standards. These may include quality assurance certifications, registration certificates for the business entity, and any additional certifications relevant to manufacturing components for pumps.
To bid, firms must complete a registration process through the designated procurement portal, which includes submitting essential documents such as business licenses, proof of registration, and any certifications required. Adequate attention to detail during registration can ensure smooth processing of bids.
Successful bidders are generally required to provide a performance security, typically a percentage of the contract value, to guarantee fulfillment. This security may be forfeited in case of non-compliance or failure to meet the agreed terms.
Yes, there are specific provisions in place to promote participation by Micro, Small, and Medium Enterprises (MSEs). These may include relaxed compliance conditions, potential price preference, and guidance through the bidding process, encouraging local businesses to compete effectively.
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