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Department of Defence Research & Development Tender by Office Of Dg (ls) (GEM/2025/B/6166168)

Title 1,Title 2,Title 3,Title 4,Title 5,Title 6,Title 7,Title 8,Title 9,Title 10,Title 11,Title 12,

Goods
Qty:20
EMD: ₹1.2 Lakh
EST Bid: ₹40.3 Lakh
Department of Defence Research & Development Tender by Office Of Dg (ls) (GEM/2025/B/6166168)

Tender Timeline

Tender Issue
April 24, 2025 at 12:05 PM

Tender Title: JOURNALS
Tender Reference Number: GEM/2025/B/6166168
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to procure journals for the Department of Defence Research & Development. The selected vendor will be responsible for the supply of high-quality journals, which are crucial for various defense research publications and documentation. The tender encompasses providing a comprehensive range of journals that meet the technical specifications and quality standards set forth by the issuing authority.

Eligibility Criteria

To be eligible for this tender, bidders must comply with the following requirements:

  • Registration as a legal entity.
  • Compliance with industry standards and norms.
  • Proven experience in supplying journals or similar publications to government or private sectors.

Technical Requirements

Bidders must ensure that the journals provided adhere strictly to the following technical specifications:

  • High-quality printing and binding standards.
  • Customization options for covers and content as per the requirements of the Department.
  • Availability of diverse topics and formats in the journal category.

Financial Requirements

Prospective bidders should provide a comprehensive financial proposal that includes:

  • Detailed pricing for each product offered.
  • Any applicable taxes or additional fees.
  • The payment terms, which will be mutually agreed upon upon selection.

Document Submission Details

All bidders are required to submit their proposals electronically through the designated portal. The submission must include:

  • A signed cover letter.
  • Technical and financial bids in separate documents.
  • Any certificates required for eligibility verification.

Special Provisions

This tender has specific provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, ensuring they receive due consideration during the evaluation process. These benefits include relaxed eligibility conditions and additional points during the assessment of proposals.

Evaluation Process

The evaluation process will entail:

  • A preliminary scrutiny of compliance with the eligibility criteria.
  • Detailed assessment based on technical specifications and quality measures.
  • Financial evaluation based on pricing and payment terms.

Delivery Locations

The successful bidder will be required to deliver the journals to designated locations specified by the Department of Defence Research & Development. Timely delivery adherence is paramount, and all logistics will be organized by the vendor as per the provided schedule.

Contact Information

For any queries or clarifications, bidders may refer to the official contact points mentioned in the tender document. It is advisable to direct questions regarding the specifications and submissions to the appropriate department representatives listed in the tender.

In conclusion, this tender for journals serves a significant purpose within the Department of Defence Research & Development, and compliance with all facets of this document will be key to a successful proposal submission. Bidders are encouraged to align their offerings with the outlined requirements to enhance their chances of successful tendering.

General Information

Item Category
Title 1 , Title 2 , Title 3 , Title 4 , Title 5 , Title 6 , Title 7 , Title 8 , Title 9 , Title 10 , Title 11 , Title 12 , Title 13 , Title 14 , Title 15 , Title 16 , Title 17 , Title 18 , Title 19 , Title 20
Ministry Name
Ministry of Defence
Department Name
Department of Defence Research & Development
Organisation Name
Office Of Dg (ls)

Financial Information

Estimated Bid Value
₹40,27,280.00
EMD Amount
₹1,20,818.00
Bid Offer Validity
180 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
3 Days

Tender Documents

4 Documents
GeM-Bidding-7768547.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, possessing extensive experience in the publication supply market, and adherence to industry standards. Bidders must also ensure their compliance with the specific requirements set by the Department of Defence Research & Development, ensuring their capacity to meet the tender’s objectives.

Bidders must focus on the technical specifications such as high-quality printing and custom binding options. Ensuring the availability of diverse topics and adherence to industry quality standards is crucial for submission alignment. Bidders should cater to the needs specified by the issuing authority to ensure compliance.

While specific EMD amounts are typically outlined in the tender document, prospective bidders should prepare to submit an EMD as a part of their proposal. This deposit acts as a guarantee of the bidder’s intention to fulfill the contract terms should they be selected. It is advisable to review the tender documentation for specific amounts and terms related to the EMD.

The evaluation and selection process will begin with an initial compliance check relative to the eligibility criteria. Thereafter, technical proposals will be reviewed based on the specified requirements, followed by a financial comparison. This structured process, which evaluates both technical quality and pricing, is designed to ensure fair consideration of all bids received.

Yes, there are specific provisions aimed at promoting MSEs and Startups. These include relaxed eligibility criteria and potential advantages during the evaluation process. This initiative is in line with government policies to support smaller businesses, providing them an opportunity to engage with the defense sector effectively.

By addressing these FAQs, potential bidders can navigate the tendering process with clarity and confidence, ensuring they meet all necessary requirements for journals procurement as detailed in the tender.

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