COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6170937)

Tender Title: Monthly Basis Cab and Taxi Hiring Service

Reference Number: GEM/2025/B/6170937

Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal

Overview
The Monthly Basis Cab and Taxi Hiring Service tender aims to procure vehicle hiring services without fuel for operational needs of the Ministry of Coal. The service is predominantly focused on providing comfortable and efficient travel solutions using designated vehicle types including Mahindra Bolero, Mahindra Scorpio, Hyundai Creta, KIA Seltos, and Mahindra Thar. The tender seeks qualified vendors who can offer vehicles that meet established specifications.

Scope of Work and Objectives

The primary objective of this tender is to establish a contract for the hiring of cabs and taxis on a monthly basis to ensure smooth transportation for official purposes. The selected service provider will be responsible for providing vehicles that adhere to the specified standards in terms of condition and age, ensuring reliability and efficiency in transport services.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• Must be a registered entity under applicable laws.
• Should have relevant experience in providing similar vehicle hiring services.
• The vehicles proposed must have an age not exceeding 2 years from the scheduled date of tender opening.

Technical Requirements

Bidders are required to provide details of vehicles proposed for the contract, which must conform to the following:

• Vehicles must fall within the designated types (SUVs as outlined).
• Each vehicle should be in good condition and regularly maintained.
• Compliance with local transportation regulations is mandatory.

Financial Requirements

Bidders should provide proof of financial capability to sustain the hiring services effectively. This may include bank statements, balance sheets, or other relevant financial documents demonstrating the ability to deliver services as specified.

Document Submission Details

Interested bidders must submit their proposals through the prescribed channels, including all required documents, technical specifications, and financial proposals. It is essential for all submissions to be complete and comply with the tender requirements to avoid disqualification.

Special Provisions

This tender includes provisions for micro, small, and medium enterprises (MSEs) and startups. These entities may have specific benefits in relation to participation and financial thresholds.

Evaluation Process

The evaluation of bids will be conducted based on the compliance with stated eligibility requirements, technical specifications, and financial proposals. The evaluation committee will prioritize cost-effectiveness, quality of service, and compliance with vehicle specifications.

Delivery Locations

Services are expected to be delivered across various operational locations designated by the Ministry of Coal, ensuring readiness for immediate operational needs.

Contact Information

For any inquiries regarding this tender, bidders are encouraged to reach out to the designated contacts within COAL INDIA LIMITED. Further details are available in the tender documentation.

This comprehensive tender description is structured to provide clarity on the expectations from potential bidders, ensuring that all relevant aspects of the tender are explicitly communicated, thereby fostering a competitive and transparent bidding process.