Tender Title and Reference Number
Procurement of Spare Parts for BE300LC Excavator
Tender Reference Number: GEM/2025/B/6137805
Issuing Authority/Department
Issuing Authority: Coal India Limited
Department: Ministry of Coal
Scope of Work and Objectives
The aim of this tender is to procure a variety of vital spare parts for the BE300LC Excavator. This procurement will ensure the effective maintenance and operational efficiency of the excavators utilized within the coal mining sector. The scope includes but is not limited to spare parts such as strainers, pins, cables, fuel gauges, cutters, tubes, and various other components that are crucial for the optimal functioning of the excavator. The total quantity required is 147 units, highlighting the importance of a timely and efficient supply chain.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific criteria, including possession of relevant industry experience, valid registration certificates, and compliance with local regulations. Bidders should demonstrate their capacity to deliver the specified parts reliably and within the stipulated timelines.
Technical Requirements
Bidders must provide technical documentation that includes detailed specifications of the offered spare parts. Each component must adhere to industry standards and quality assurance protocols. Bidders are encouraged to detail their compliance with necessary technical specifications to foster transparency and trust in the procurement process.
Financial Requirements
Financial stability and ability to meet payment terms are critical evaluation criteria. Bidders must provide financial statements demonstrating their capacity to manage the procurement and subsequent delivery of the required spare parts. An Earnest Money Deposit (EMD) is obligatory and must be specified within the tender submission.
Document Submission Details
All submissions must be made through the prescribed online portal. Bidders should ensure that all required documents are thoroughly completed and submitted in the specified format to avoid disqualification. Submitted documents should include company registration certificates, financial statements, technical compliance documentation, and the EMD.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, reinforcing the commitment to inclusivity in the procurement process. Such organizations are typically provided with benefits during the evaluation process, recognizing their contribution to the industry and economy.
Evaluation Process
Bids will undergo a comprehensive evaluation process based on technical compliance, financial stability, and delivery capability. The evaluation will focus on aligning supplier offerings with the detailed requirements of the procurement and the strategic objectives of the Ministry of Coal.
Delivery Locations
Delivery of spare parts is expected at designated locations as specified by the Coal India Limited. Timely delivery will be critical in ensuring continued operations, emphasizing the need for a dependable vendor capable of fulfilling logistical commitments.
Contact Information
For queries and clarifications regarding this tender, designated contact details will be available via the official procurement portal. Bidders are encouraged to utilize this channel for relevant communication to ensure all necessary information is accessible prior to submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business certificate, previous experience in supplying spare parts, and compliance with relevant local and industry regulations. Bidders are also required to submit documents that affirm their capability to deliver within stipulated timelines.
Bidders must provide relevant certificates including as a minimum, a company registration certificate, GST registration, and financial documents that show stability. Additionally, any prior compliance certificates related to industry standards must be submitted to ensure credibility.
To participate in the tender process, bidders must register on the official procurement portal, filling in the necessary details and uploading required documents. All submissions must adhere to specified document formats and deadlines to qualify for evaluation.
The financial requirements include a stable financial history demonstrated through recent statements, alongside an Earnest Money Deposit (EMD), which is mandatory for bid submission. This deposit secures the bid and reflects the bidder’s commitment to the procurement process.
Yes, all spare parts must meet established quality standards associated with industry practices. Bidders need to provide documented proof of compliance with these standards, demonstrating the ability to deliver products that meet the operational needs of the BE300LC Excavator.
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