COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6162250)
Facility Management Services - LumpSum Based - Guest House; Housekeeping, Running and maintenance o
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Tender Title: Facility Management Services
Tender Reference Number: GEM/2025/B/6162250
Issuing Authority:
Coal India Limited under the Ministry of Coal
Scope of Work and Objectives:
This tender outlines the requirements for comprehensive Facility Management Services with a Lump Sum Based format. Services requested include the management, housekeeping, running, and maintenance of guest houses, along with the provision of necessary consumables which will be included in the contract cost. The main objective is to ensure efficient operation and maintenance of the guest houses to enhance accommodation quality for guests.
Eligibility Criteria:
Eligibility for participating in this tender requires bidders to be registered entities and demonstrate their capability in delivering high-quality facility management services. Specific criteria may include:
- Proven experience in facility management,
- Financial stability,
- Availability of required resources and equipment.
Technical Requirements:
Bidders must possess relevant qualifications and certifications in facility management. Technical specifications should address the following:
- Quality standards for housekeeping and maintenance services,
- Compliance with safety and health regulations,
- Capability to manage consumables effectively within the contract limits.
Financial Requirements:
Participants need to demonstrate financial soundness to undertake the contract. This may include presenting:
- Audited financial statements,
- Bank guarantees or performance bonds.
Document Submission Details:
All proposals must be submitted through the official bidding platform. Necessary documents to be included are:
- Bid proposal,
- Eligibility documents,
- Technical and financial documentation.
Special Provisions:
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and may provide provisions favorable to startups to promote inclusivity and local sourcing under the government’s initiatives.
Evaluation Process:
Bids will be evaluated according to criteria set out by Coal India Limited. This may involve assessing both technical merits as well as financial proposals. The evaluation aims to select the bidder who can deliver the best value and service quality to the organization.
Delivery Locations:
Services will be required at various guest house locations operated by Coal India Limited. Specific sites and locations will be disclosed during the tender process.
Contact Information:
For further details, bidders are advised to check the official communication channels provided through the bidding platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the tender include being a registered commercial entity with relevant experience in providing facility management services. Bidders must demonstrate their financial stability and operational capability to manage the requested services efficiently. Documentation proving past performance in similar projects may be necessary to establish competence.
Bidders are generally required to present certifications demonstrating compliance with industry-standard quality standards for facility management. This may include ISO certifications and other relevant licenses. Certificates proving adherence to safety regulations and health compliance may also be mandated.
The registration process for participating in this tender typically involves creating an account on the official bidding platform. Bidders must provide relevant organizational information and documentation to verify their eligibility. Once registered, bidders can submit their proposals electronically during the designated submission period.
Vendors may be required to furnish a performance security or bank guarantee as part of their bid. This is to ensure compliance with the tender terms and to guarantee the bidder’s commitment to fulfilling the contract obligations. The specifics regarding the amount and form of this security will be outlined in the tender documents.
Micro, Small, and Medium Enterprises (MSEs) may receive preferential treatment in the evaluation and selection process. These provisions are intended to encourage competitive participation and may include relaxed financial eligibility criteria, bidding support, and a focus on supporting the Make in India initiative, promoting local manufacturing and service delivery.
By adhering to these structures, both the tender description and FAQs provide a concise overview that aligns with the needs of prospective bidders, encapsulating essential information while optimizing for search engines.
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