Tender Title: Supply of Transmission Oils
Tender Reference Number: GEM/2025/B/6156400
Issuing Authority: Coal India Limited
Department: Ministry of Coal
Scope of Work and Objectives
This tender aims to procure transmission oils required for various operational needs across Coal India Limited's facilities. The scope includes supplying a total quantity of 4,200 liters of high-quality transmission oils to ensure seamless operations of machinery and vehicles utilized by the organization. The main objective is to enhance operational efficiency and comply with industry standards through reliable and effective lubricants.
Eligibility Criteria
To participate in the tender, bidders must meet the following eligibility criteria:
- Be a registered entity with valid certification.
- Possess an active Goods and Services Tax (GST) registration.
- Meet the quality specifications established by the issuing authority.
- Provide proof of experience in supplying transmission oils or similar products.
Technical Requirements
Bidders must adhere to the following technical specifications:
- Oils must meet industry standards relevant to performance, quality, and environmental regulations.
- A detailed technical data sheet should accompany the bid, outlining the product lifecycle, viscosity ratings, and applicable ISO or ASTM standards.
- Ensure compliance with all relevant safety, quality assurance standards, and local content regulations.
Financial Requirements
Bidders are required to furnish financial documentation as part of the submission, including:
- A signed declaration of financial stability.
- Compliance with Earnest Money Deposit (EMD) requirements; specifics will be outlined in the uploaded documents.
- Bidders should provide pricing structures effectively outlining the total cost including taxes, delivery charges, and potential discounts.
Document Submission Details
All tender submissions must be made electronically via the designated e-procurement platform. Complete documentation must include:
- Technical proposal detailing specifications and compliance.
- Financial bid inclusive of all applicable charges.
- Eligibility documentation proving compliance with registration and performance parameters.
Special Provisions
This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to promote local suppliers. Interested parties are encouraged to check specific guidelines for additional benefits that may be applicable.
Evaluation Process
Submissions will undergo a comprehensive evaluation process assessing both the technical and financial proposals. Bidders will be scored based on compliance with eligibility criteria, technical specifications, pricing, and overall value offered. The authority will prioritize bids that meet quality standards while offering competitive pricing.
Delivery Locations
Suppliers will be expected to deliver the transmission oils to specified sites throughout Coal India Limited's operational areas. Specific locations will be provided upon the tender award notification.
Contact Information
For any queries or clarifications, interested bidders can reach the procurement department at Coal India Limited. Direct contact details will be provided within the tender documentation for ease of communication.
This tender represents an opportunity for vendors specializing in transmission oils to partner with Coal India Limited in enhancing operational capabilities while aligning with regulatory and performance standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender stipulate that bidders must be registered entities with valid comprehensible certifications, including an active GST registration. Additionally, bidders must meet the required quality specifications set by Coal India Limited and show proven experience related to supplying transmission oils or similar products. It’s crucial that all documentation reflecting these requirements is included in the bid submission.
The technical specifications for the transmission oils require strict adherence to industry standards related to quality and performance. It includes compliance with relevant ISO or ASTM standards. Bidders must provide a comprehensive technical data sheet which must detail the product lifecycle and viscosity ratings, ensuring that the proposed oils meet the organizational needs while adhering to environmental standards laid out by the ministry.
The Earnest Money Deposit (EMD) for this tender is a financial assurance required from bidders as part of the submission process. Specific amounts and submission procedures will be outlined in the tender documents, aiming to ensure that bidders demonstrate sufficient financial commitment and capability to complete the supply contract.
The evaluation and selection process of submissions will be thorough, assessing both the technical and financial proposals. Bids will be evaluated based on adherence to the eligibility criteria, quality compliance, pricing strategies, and overall value offered to Coal India Limited. Competitive pricing alongside superior product quality will be determining factors in the selection of the successful bidder.
Yes, there are provisions for Micro, Small, and Medium Enterprises (MSEs) within this tender to promote local vendors. These benefits may include relaxed eligibility criteria, price preferences, and support mechanisms aimed at facilitating the participation of MSEs in the supply chain, further contributing to the objectives of the ‘Make in India’ initiative and enhancing local procurement standards.
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