Tender Title: Leasing of Electric Vehicles (Long Term)
Tender Reference Number: GEM/2025/B/6170693
Issuing Authority: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The scope of work for this tender encompasses the long-term wet leasing of electric vehicles, specifically Mahindra XUV 400 or Tata Nexon EV, or equivalent. The selected vehicles must hold commercial registration, with a minimum operational range of 300 KM. The contract requires the provision of a total of 2500 kilometers per month at a usage rate of 12 hours per day for a lease period of 36 months. The primary objective is to facilitate the transition to electric mobility, aligning with environmental sustainability goals while maintaining operational efficacy for coal sector-related activities.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered business entity with a valid PAN and GST registration.
- Have prior experience in leasing electric vehicles or similar services.
- Maintain compliance with all local regulatory and safety standards applicable to the leasing of electric vehicles.
Technical Requirements
The technical requirements for the leasing of the vehicles include:
- Vehicles must be commercial-oriented, matching the specifications detailed.
- The vendor must provide comprehensive maintenance support for the duration of the lease.
- Vehicles should be fitted with GPS tracking systems and comply with relevant electric vehicle regulations.
Financial Requirements
Bidders should demonstrate robust financial standing, including:
- Submission of a valid bank guarantee, performance security, or Earnest Money Deposit (EMD).
- Financial statements for the past three years highlighting stability and the ability to meet payment obligations.
Document Submission Details
Interested parties must submit their proposals, including technical and financial bids, via the designated submission portal. All documents must be duly signed and submitted in acceptable formats, as detailed in the tender documentation.
Special Provisions
This tender includes special provisions beneficial for Micro, Small, and Medium Enterprises (MSEs) and can potentially foster startups, encouraging diverse participation in the leasing process.
Evaluation Process
The evaluation of bids will adhere to a two-part system, assessing both the technical and financial components. Proposals will be scored based on compliance with the technical specifications and the financial viability of the offered leasing terms.
Delivery Locations
The leased vehicles will be utilized across various operations within coal sector facilities, ensuring optimized logistics and operations in line with the Ministry of Coal directives.
Contact Information
For further inquiries regarding the tender, please refer to the official contact details provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid PAN and GST registrations, demonstrating prior experience in leasing electric vehicles or similar services, and ensuring compliance with local regulatory standards. Companies must also meet any financial criteria set forth in the tender.
The technical specifications mandate that the vehicles must have commercial registration, a minimum operational range of 300 KM, and be capable of being operated for 12 hours per day. Compliance with the regulatory requirements concerning electric vehicles is essential.
The payment terms typically outline that the successful bidder must be capable of providing a performance security or bank guarantee. Payments may occur at specified intervals throughout the lease duration, contingent on service provisions and adherence to contract standards.
Bids should be submitted through the specified electronic submission portal in the detailed format as outlined in the tender documentation. All documents must follow the required formats to ensure acceptance and consideration during the evaluation process.
Yes, this tender has provisions to promote Micro, Small, and Medium Enterprises (MSEs), making it easier for them to participate in the leasing process. These provisions may include relaxations in eligibility criteria and financial support opportunities, aligning with government initiatives to foster entrepreneurship and innovation in the sector.
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