Tender Title: Leasing of Electric Vehicles (Long Term) - Wet Lease; HYUNDAI CRETA EV or equivalent
Reference Number: GEM/2025/B/6162887
Issuing Authority/Department
The tender is issued by Coal India Limited, under the Ministry of Coal.
Scope of Work and Objectives
The objective of this tender is to procure wet lease electric vehicles for long-term use. The selected service provider will supply HYUNDAI CRETA EV or equivalent electric vehicles, ensuring they meet specified performance standards and service conditions for a lease period of 36 months. This includes vehicles that have a full charge range capable of operating for 12 hours. The intention is to enhance environmental sustainability within the operations of Coal India Limited by transitioning to electric vehicles.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a legally registered entity with a solid compliance record.
- Possess experience in leasing electric vehicles or providing similar services.
- Meet quality standards and demonstrate capacity to deliver the required vehicles under the stated conditions.
Technical Requirements
Bidders must comply with the following technical requirements:
- Vehicles supplied should be electric and fit the specifications set for the HYUNDAI CRETA EV or an equivalent model.
- The capacity to provide vehicles in any color, as per the user’s requirements.
- Robust service and maintenance plans to ensure vehicle availability throughout the lease period.
Financial Requirements
Bidders are required to provide detailed financial proposals, including:
- Pricing for the lease of each vehicle for the 36-month term.
- Any additional costs associated with maintenance, servicing, and insurance of the leased vehicles.
Document Submission Details
All documents relating to the proposal should be submitted in the required format specified in the tender documentation. Details include:
- Company registration documents.
- Technical and financial bids.
- Any other certificates as stipulated.
Special Provisions
Special consideration may be given to Micro, Small, and Medium Enterprises (MSEs) and Startups in this tender process, promoting inclusivity and support for new market entrants.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with technical specifications.
- Financial competitiveness.
- Experience and capability assessment.
- Evaluation scores determined through a structured process.
Delivery Locations
The leased vehicles should be delivered to designated locations as determined by Coal India Limited across their operational zones.
Contact Information
For any inquiries regarding this tender, bidders can refer to the contact details listed in the formal tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience in leasing electric vehicles, and adherence to compliance standards. Bidders must provide evidence of prior service or relevant licenses to fulfill the criteria associated with the tender.
Bidders must possess all necessary legal and operational certifications pertinent to the leasing of electric vehicles. This includes registration documents, quality assurance certifications, and any regulatory manner concerning the leasing of vehicles specific to the electric vehicle market.
The registration process involves the completion of an official online or offline form, followed by the submission of required documentation. These include company registration details and certification which should be provided in formats specified in the tender document, ensuring completeness and compliance.
The technical specifications for the vehicles specify the minimum requirement of HYUNDAI CRETA EV, or equivalent electric vehicles, capable of a full charge range and operational for 12 hours. Additionally, bidders must ensure that vehicles are maintained throughout the lease duration to meet operational performance.
Micro, Small, and Medium Enterprises (MSEs) can benefit from designated provisions such as certifications targeted at easing the process of participation and improved pricing strategies. This is aligned with Make in India policies to encourage local manufacturing and procurement practices under government contracts.
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