Tender Title: Custom Bid for Services - Assistance in Maintenance and Operation of 1000 GPM and Above Capacity Pumps

Reference Number: c5309728
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal

Scope of Work and Objectives

The primary objective of this tender is to solicit bids for the assistance in maintenance and operation of 1000 GPM and above capacity pumps located at the Ukni Opencast Mine in the Wani North area. The winning bidder will be responsible for ensuring the efficient operation and timely maintenance of these pumps, which are crucial for the mining operations and ensuring site safety. The scope includes the following key tasks:

• Routine checks and maintenance of pump performance.
• Troubleshooting and repair of mechanical issues.
• Replacement of worn-out parts to maintain operational standards.
• Documentation of all maintenance activities for compliance and reporting purposes.

Eligibility Criteria

To qualify for this tender, bidders must meet a set of specific eligibility criteria. These criteria include:

• Valid registration as a legal entity in the relevant industry.
• Proven experience in the maintenance and operation of large pumping systems, preferably in mining operations.
• Submission of relevant certifications demonstrating capability and compliance with local regulations.
• Financial stability to support ongoing operations and maintenance tasks.

Technical Requirements

Bidders must adhere to strict technical specifications to participate effectively. Requirements include:

• Availability of skilled personnel specifically trained in pump operations and maintenance.
• Access to essential tools and equipment necessary for maintenance work.
• Ability to implement quality standards in line with industry regulations.
• Capacity to conduct safety assessments and meet compliance requirements as enforced by the local authorities.

Financial Requirements

Proposals must include a breakdown of financial requirements, including:

• Detailed pricing for maintenance services.
• Proposed payment terms, including any upfront payments and ongoing maintenance fees.
• Justification of costs based on the delivered services and market standards.

Document Submission Details

All documents required for submission must be sent in digital format, adhering to the prescribed guidelines. The following documents are typically required:

• Bidder’s profile and business registration documents.
• Proof of past experience with similar projects.
• Financial statements from the last three years.
• Technical certificates as needed.

Special Provisions

This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, aimed at promoting local businesses. Benefits may include:

• Relaxation of specific eligibility criteria.
• Preference in price evaluation to support local enterprises.

Evaluation Process

Bids will be evaluated based on a predefined criteria set, focusing on:

• Technical capability and past experience.
• Cost-effectiveness and financial viability.
• Compliance with tender requirements and legal documentation.

Delivery Locations

The services provided under this tender will be delivered at the Ukni Opencast Mine, located in the Wani North area. All operations must be conducted on-site in compliance with the mining regulations and safety protocols.

Contact Information

For inquiries and further information regarding this tender, please reach out to the relevant department contact at COAL INDIA LIMITED. Specific contact details are available in the official tender documentation.