Tender Title: Supply and Delivery of Bucket Assembly
Tender Reference Number: ee434db0
Issuing Authority: Coal India Limited
Department: Ministry of Coal
Introduction
Coal India Limited has issued a tender for the supply and delivery of Bucket Assembly, specifically Part Number- TA01003, designed for the Tata Hitachi EX-1200 Hydraulic Excavator. The objective of this tender is to select a supplier who can meet the technical and financial requirements to deliver high-quality components that comply with industry standards.
Scope of Work and Objectives
The scope of work covers the complete process from the procurement to the delivery of the Bucket Assembly as outlined in the tender specifications. The selected vendor will be responsible for ensuring that the product is delivered within stipulated timelines and meets the quality assurance standards. This includes but is not limited to:
- Sourcing the materials required for the Bucket Assembly.
- Manufacturing the components in compliance with the technical specifications.
- Conducting quality control checks during production.
- Timely transportation and delivery to the designated location.
Eligibility Criteria
Vendors looking to participate in this tender must meet the following eligibility criteria:
- Must be a registered entity with the necessary business licenses.
- Demonstrable experience in supplying similar equipment or components.
- Compliance with all relevant regulations and standards as set forth by the Ministry of Coal.
Technical Requirements
The tender outlines several technical specifications that must be adhered to. Key requirements include:
- Material Specifications: High-grade materials suitable for heavy-duty operations.
- Quality Assurance: Compliance with international and national quality standards.
- Testing Criteria: The assembly must undergo rigorous testing procedures to ensure reliability.
Financial Requirements
Vendors must submit detailed financial proposals that include cost breakdowns, payment terms, and any additional charges. The following elements will be assessed during the financial evaluation:
- Competitive pricing and adherence to the budget limits set in the tender.
- Economic viability and sustainability in sourcing and manufacturing.
Document Submission Details
All prospective bidders are required to submit their proposals and necessary documentation electronically through the designated procurement portal. Required documents include but are not limited to:
- Company registration certificates.
- Financial statements for the past three years.
- Technical compliance certificates.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Such entities may be granted certain benefits such as preferential pricing, assistance with the application process, and relaxation of eligibility criteria.
Evaluation Process
The evaluation process will adhere to a structured methodology, including:
- Technical evaluation based on compliance with specifications.
- Financial evaluation prioritizing low-cost and efficient solutions.
- Consideration of vendor past performance and capability.
Delivery Locations
The delivery will be made to the specified locations mentioned in the tender document, all within the operational scope of Coal India Limited. Vendors are encouraged to verify the delivery logistics and any additional charges associated.
Contact Information
For any clarifications related to this tender, please refer to the official Coal India Limited procurement portal for available contact information.
Ensure that all submissions and communications adhere to the guidelines and formats specified in this tender document for consideration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, demonstrated ability to supply similar components or equipment, and compliance with all regulations of the Ministry of Coal. Additionally, vendors should have a track record of quality management and delivery to ensure they meet the stringent criteria set out in the tender.
The technical specifications for the Bucket Assembly require high-quality materials suitable for heavy-duty operations. Vendors must comply with international and national standards for manufacturing. The assembly should also pass rigorous testing criteria to ensure it performs efficiently and reliably under operational conditions, aligning with the requirements set by Coal India Limited.
The payment terms for this tender will be detailed in the financial proposals submitted by vendors. Coal India Limited seeks to ensure that vendors provide a clear breakdown of costs, including any upfront payments, milestone payments based on delivery schedules, and possible retention amounts contingent on post-delivery performance evaluations.
The evaluation and selection process will involve a two-tier assessment including technical evaluation, which assesses compliance with specifications, and a financial evaluation, which looks at cost-effectiveness and sustainability. Selection will prioritize vendors who demonstrate a commitment to quality and efficiency in their proposals while also meeting the essential criteria outlined in the tender document.
Yes, the tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These may include benefits such as lower eligibility criteria, assistance with the bidding process, and potential advantages in evaluations. Additionally, such entities are encouraged to participate as Coal India Limited is committed to promoting local enterprises within the procurement process.
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