Tender Title: Facility Management Services
Tender Reference Number: GEM/2025/B/6149110
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal
Scope of Work and Objectives
The primary objective of this tender is to procure Facility Management Services specifically for the laying and cleaning of Hume pipes at Lingaraj OCP, Lingaraj Area. The services are required during the monsoon season for the year 2025-26. Additionally, the successful bidder will be responsible for ensuring the timely execution of these services with consumables provided by the buyer.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility criteria. These include being a legally registered entity with the relevant licenses to operate in the facility management sector. Experience in similar projects and satisfactory track record in executing past contracts will also be considered.
Technical Requirements
Bidders must adhere to specified technical requirements, which include compliance with industry standards for facility management services. A detailed technical proposal showcasing previous experience in laying and maintaining Hume pipes, as well as a clear methodology for executing the tasks outlined in the scope, is essential.
Financial Requirements
Bidders are required to present their financial credentials, which may include bank statements, revenue records, and capacity to undertake the assigned scope of work. Successful bidders must demonstrate financial stability and must furnish any required performance security.
Document Submission Details
All interested bidders must submit their proposals and associated documentation in the specified formats, adhering to the guidelines set forth in the tender documents. Late submissions will not be considered, and document formats must comply with the requirements outlined in the tender.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation through potential relaxations in eligibility conditions.
Evaluation Process
The evaluation will be conducted through a structured process designed to assess the technical and financial envelopes of the submitted proposals. Criteria will include technical capability, past performance, and financial viability, ensuring that the most competent bidders are selected.
Delivery Locations
The services will be delivered at the Lingaraj OCP, Lingaraj Area, and bidders must provide all necessary logistics support in their proposals.
Contact Information
For any inquiries related to this tender, bidders can reach out through the official communication channels provided in the tender documentation. Communication must be concise and relevant to the tender requirements.
This tender invites competent service providers to participate and showcase their capabilities in providing high-quality facility management services, ensuring the smooth functionality of operations in the designated area. Interested parties are encouraged to thoroughly review the tender documentation for detailed requirements and instructions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the necessary licenses to operate in facility management, and having experience in similar projects. Details on the required qualifications and documentation necessary for eligibility can be found in the tender documents, emphasizing the importance of prior successful contract execution and technical capabilities.
Bidders must meet specific technical specifications aligned with industry standards for facility management services. This includes demonstrating experience in laying and cleaning Hume pipes and providing a detailed methodology for fulfilling the project requirements. Compliance with quality standards and adherence to safety regulations are crucial components of the technical evaluation.
The Earnest Money Deposit (EMD) details are outlined in the tender, requiring bidders to submit a specified amount as a deposit to ensure their commitment to the bid. This amount will be returned upon completion of the tender process, contingent upon fulfillment of required performance security during the execution phase.
Proposals must be submitted electronically through the specified channels mentioned in the tender documents. It is critical to follow the provided submission methods to ensure compliance. Late submissions will not be acceptable, and bidders are encouraged to review submission guidelines carefully to avoid discrepancies.
Yes, this tender has special provisions for Micro, Small, and Medium Enterprises (MSEs), providing them with an opportunity to participate under more favorable conditions. This includes relaxed eligibility requirements and encouragement of startup involvement, aligning with government initiatives to promote regional enterprises within procurement processes. Compliance with ‘Make in India’ policies may also favor MSE participation.
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