Tender Title: Printing and Photocopying Service

Tender Reference Number: GEM/2025/B/6195550

Issuing Authority/Department: Coal India Limited

Scope of Work and Objectives

The Printing and Photocopying Service tender aims to secure a reliable service provider for comprehensive onsite photocopying solutions. The project requires the execution of high-volume printing and photocopying services, with an estimated total quantity of 100,000 copies. This initiative is designed to streamline the documentation processes within the Ministry of Coal, ensuring efficiency and accessibility.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities capable of providing onsite photocopying services. Eligibility requirements include the ability to supply paper and operate photocopying equipment. This ensures that the service provider can meet the operational standards and demands of Coal India Limited.

Technical Requirements

Bidders must adhere to specific technical requirements, which include providing monochrome photocopying services using A4 paper (21.0 x 29.7 cm) with a weight range of 65-75 grams. It is mandatory that the service provider supplies the paper as part of the service. All copying operations should be performed onsite, ensuring oversight and quality control.

Financial Requirements

Financial stability and previously demonstrated high-quality service provision are critical for bidders. Successful bidders will need to comply with all financial regulations and submit a complete proposal that includes quotes reflecting competitive pricing while meeting quality standards.

Document Submission Details

Interested bidders must submit their proposals electronically through the designated government procurement portal. All submissions should include the requisite documents that validate qualifications and compliance with the technical specifications listed above.

Special Provisions

This call for tenders includes special provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSMEs). Additionally, start-ups aligned with this service category may receive certain advantages during the evaluation process. This initiative supports the government’s drive to boost local entrepreneurship.

Evaluation Process

The evaluation of bids will be conducted based on quality, compliance to the specifications laid down, financial competitiveness, and the bidder’s operational capacity to meet the delivery timelines. Transparency in the evaluation process ensures that bidders are assessed fairly under the set criteria.

Delivery Locations

All services are to be conducted onsite at facilities designated by Coal India Limited. By having robust onsite capabilities, bidders will enhance operational efficiency and effectiveness, allowing for rapid response to any immediate photocopying requests.

Contact Information

For further inquiries related to this tender, please refer to the official contact details available through the government procurement portal. Bidders are encouraged to check for updates and additional resources that may facilitate the submission process.