Tender Timeline
Tender Title: Printing and Photocopying Service
Reference Number: GEM/2025/B/6182261
Issuing Authority:
Department of Personnel and Training under the Ministry of Personnel, Public Grievances and Pensions
Scope of Work and Objectives
This tender aims to procure Printing and Photocopying Services to support the operational needs of the Department of Personnel and Training. The successful bidder will be required to provide onsite photocopying services, which encompass the printing of various documents as per the requirements of the department. The scope includes managing up to 700,000 photocopies, ensuring high-quality output and efficient service delivery.
Eligibility Criteria
Bidders must meet the eligibility criteria, which include being a legally registered entity capable of performing the specified services. Prospective bidders should possess relevant experience in providing printing and photocopying services to government or similar organizations. They must also be compliant with all local regulations and possess necessary certifications.
Technical Requirements
The successful bidder will be required to provide photocopying services with the following specifications:
- Onsite service provision with trained operators.
- The use of paper, specifically A4 size (21.0 x 29.7 cm) and quality ranging from 75-85 GSM.
- Equipment must include monochrome photocopiers, ideally of brands such as JK Copier, ensuring a reliable and efficient workflow.
Financial Requirements
Bidders should demonstrate financial stability and the ability to manage contracts of this magnitude. A detailed cost breakdown must be submitted, including the per copy cost and any additional charges. Payment terms shall be discussed and confirmed upon selection.
Document Submission Details
All required documents must be submitted electronically via the prescribed online platform. Bidders should ensure that all submissions are made in accordance with the guidelines provided, using clearly labeled files.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups can avail benefits under this tender, promoting local business participation in government tenders. Special provisions may be offered to encourage innovative solutions in line with the 'Make in India' initiative.
Evaluation Process
The evaluation of bids will be conducted based on established criteria, including technical specifications, compliance with eligibility requirements, and financial proposal assessments. The evaluation process aims to ensure fair competition and selection of the most suitable bidder.
Delivery Locations
Photocopying services will be critical onsite within the premises of the Department of Personnel and Training. Bidders must account for logistical considerations in their proposals.
Contact Information
For inquiries related to this tender, interested parties should refer to the Department of Personnel and Training's official contact channels. Specific email addresses and phone numbers are available on the department’s website.
This tender presents a valuable opportunity for qualified firms to engage with a key government department and provide essential printing and photocopying services. It is imperative for bidders to prepare thorough and compliant submissions to facilitate a successful proposal outcome.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity capable of providing printing and photocopying services. Bidders must demonstrate relevant experience, ideally in servicing governmental or similar organizations. Additionally, compliance with local laws and possession of any necessary industry certifications are essential to qualify.
Bidders must meet several technical specifications for this contract, including the provision of onsite services with trained operators. Equipment must comprise monochrome photocopiers, with associated paper quality set between 75-85 GSM, specifically using A4 size. These elements are critical for ensuring that the photocopying services meet the department’s requirements.
The performance security typically involves a guarantee that ensures the fulfilling of the contract terms. For this tender, bidders may be required to submit a legitimate performance security deposit which would protect against non-compliance or poor service delivery. Details of the amount and terms will be outlined in the final tender documentation.
Submissions must be made electronically through the designated online platform. Bidders should ensure that all documentation is complete and formatted as specified in the tender guidelines. It is important to adhere to submission deadlines and protocols to maintain eligibility.
This tender is designed to promote the involvement of Micro, Small, and Medium Enterprises (MSEs), granting them preferences and potentially easier qualification criteria. Further provisions may help these enterprises compete effectively against larger corporations, aligning with the national agenda of encouraging small businesses under the ‘Make in India’ initiative.
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