Department of Personnel and Training Tender by Central Bureau Of Investigation (cbi) (GEM/2025/B/6140659)
Printing and Photocopying Service - Photocopying; Onsite; 7; 1; With Operator; Paper to be provided
Tender Timeline
Tender Title: Printing and Photocopying Services
Reference Number: GEM/2025/B/6140659
Issuing Authority/Department: Department of Personnel and Training, Ministry of Personnel Public Grievances and Pensions
Scope of Work and Objectives
The objective of this tender is to procure high-quality printing and photocopying services that meet the requirements of various government departments. The successful bidder will be responsible for providing onsite photocopying services utilizing good quality A4 paper and equipment. The total quantity required is 100,000 copies, and the service must include an operator as part of the service provision. The paper will be supplied by the service provider, ensuring that the brand used meets quality standards between 75-85 GSM and is monochrome.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with valid business permits. They should demonstrate capability in providing onsite printing and photocopying services and possess the required machinery and manpower. Bidders must comply with any specified quality standards relevant to this service.
Technical Requirements
The technical specifications include providing photocopying services that utilize A4 paper (21.0 x 29.7 cm). The prints must be monochrome with a focus on high clarity and quality. Bidders will need to ensure that they have the necessary printing equipment and trained operators, capable of delivering the service efficiently.
Financial Requirements
Bidders are required to submit financial documents that reflect their ability to execute the contract. This includes submitted quotes, along with any necessary tax compliance documentation as per the Government of India requirements.
Document Submission Details
All tender documents must be submitted electronically via the designated government e-procurement portal. Bidders should ensure that all submissions are complete and validate that all forms are filled as mandated in the tender documentation.
Special Provisions
Micro, Small and Medium Enterprises (MSEs) are encouraged to participate in this tender. Special provisions for startups will also be applicable, facilitating easier access to government contracts under the ‘Make in India’ initiative.
Evaluation Process
The evaluation of bids will follow a structured approach. Criteria will include assessment of technical capabilities, financial proposals, and compliance with eligibility requirements. Bids will be analyzed for their feasibility and cost-effectiveness while maintaining the prescribed quality standards.
Delivery Locations
Services will be rendered onsite across various governmental locations as specified in the detailed tender documentation. Bidders must account for logistics and operational aspects of service delivery during the proposal.
Contact Information
For inquiries regarding this tender, representatives can get in touch with the Department of Personnel and Training through their official communication channels available on the government website.
This tender outlines important steps and criteria for interested bidders. Following the guidance in this description will help ensure compliance and foster a fair bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the ability to provide onsite printing and photocopying services. Bidders must demonstrate capability through past work examples, machinery, and qualified personnel who can manage operations effectively. Compliance with all local regulations and quality standards is essential, along with valid business permits, to partake in the bidding process.
The technical specifications dictate that photocopying services must utilize A4 paper measuring 21.0 x 29.7 cm with a quality range of 75-85 GSM. Bidders should ensure that they can provide monochrome prints with high clarity. The services must be delivered onsite, administered by qualified operators who can effectively manage the required workload.
Bidders must present financial documents showcasing their capability to fulfill the contract obligations. This includes pricing proposals alongside any necessary compliance attestations, such as GST registration and other tax-related documents. Such financial transparency is crucial for price evaluation to ensure fair competition among bidders.
Bids should be submitted electronically through the designated government e-procurement portal. Bidders must follow the submission guidelines outlined in the tender documentation, ensuring all required formats are filled and uploaded accurately. Key timelines and deadlines must also be adhered to during the submission process to avoid disqualification.
MSEs are encouraged to participate under special provisions that facilitate their involvement in government contracts. These advantages promote equal opportunities, providing support for compliance with ‘Make in India’ policies and local procurement rules. This ensures that smaller enterprises can compete effectively for government contracts while stimulating economic growth in local regions.
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