Tender Title: Custom Bid for Hiring of Vehicle Services
Reference Number: GEM/2025/B/6183496
Issuing Authority: Coal India Limited, Ministry of Coal

The purpose of this tender is to solicit bids for the hiring of one Tata Sumo or equivalent vehicle. The vehicle will be utilized for a duration of 12 hours per day, accompanied by one driver. The average daily running distance is expected to be 100 kilometers, and it should adhere to specific fuel consumption standards of at least 13 kilometers per liter. The vehicle must not be older than three years from the first registration date by the Regional Transport Office (RTO).

Scope of Work and Objectives

The selected service provider will be responsible for providing a vehicle and driver that meet the operational requirements outlined in this tender. The objectives include:

• Ensuring the vehicle is available for a minimum of 12 hours daily.
• Complying with the stipulated fuel efficiency.
• Providing a driver who meets specified qualifications and training standards.

Eligibility Criteria

To be considered for this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with valid documentation.
• Should propose a vehicle that meets the specifications stated in this tender.

Technical Requirements

The tender includes specific technical requirements regarding the vehicle as follows:

• The vehicle should be a Tata Sumo or equivalent.
• The age of the vehicle should not exceed three years as of the first RTO registration date.
• Adequate provisions for the driver's rest breaks should be included.

Financial Requirements

Bidders must provide a financial bid that clearly states the total costs involved in hiring the vehicle for the specified duration. Compliance with the prevailing financial regulations is also required.

Document Submission Details

Interested parties must submit their proposals and all required documents in accordance with the guidelines laid out by the issuing authority. Late submissions may not be considered for evaluation.

Special Provisions

This tender does not explicitly state any special provisions for Micro, Small, and Medium Enterprises (MSEs) or start-ups. However, bidders are encouraged to present any such credentials during submission which may provide a competitive advantage.

Evaluation Process

Proposals will be evaluated based on adherence to the tender's specifications, quality of the proposed service, and the financial bid. The comparison of bidders will take into account the overall value provided in relation to the service requirements.

Delivery Locations

The provided vehicle must be available for operation in designated areas as specified by Coal India Limited.

Contact Information

For inquiries related to this tender, bidders may refer to Coal India Limited, Ministry of Coal. Specific contact details may be available upon request, but no specific email or phone numbers are provided in this information.