Tender Title: Custom Bid for Services - Hiring of Vehicles

Reference Number: GEM/2025/B/6178653

Issuing Authority / Department: Ministry of Mines, Materials

The tender is aimed at hiring vehicles for various official duties for the Alumina Refinery located in Damanjodi, Odisha. The scope of work primarily involves the provision of one (01) vehicle for Executive Director (Mining and Refinery) duty for 12 hours and two (02) vehicles designated for transport pool duty for 16 hours. This service provision is crucial for ensuring efficient transport operations within the refinery, supporting various logistical needs.

Scope of Work and Objectives

The successful bidder will be responsible for providing high-quality vehicle services, which includes:

• Supplying vehicles that meet the specified operational requirements.
• Ensuring the availability of vehicles per the scheduling needs outlined by the Executive Director.
• Maintaining vehicles in optimal condition to ensure safety and comfort of passengers.

Eligibility Criteria

Bidders must meet the following eligibility requirements:

• Must be a registered entity under Indian law.
• Should have experience in vehicle service provision, especially in the industrial or mining sectors.
• Compliance with necessary licensing and insurance regulations for vehicle operation.

Technical Requirements

The vehicles provided must adhere to the following technical specifications:

• Well-maintained, aesthetically pleasing vehicles with capacity to comfortably seat required personnel.
• Vehicles should be equipped with safety features such as airbags and functional seat belts.
• Compliance with current pollution control standards as prescribed by law.

Financial Requirements

Bidders are required to submit a financial proposal detailing costs associated with the services over the specified time. This proposal should include all potential fees, including but not limited to:

• Vehicle hiring costs
• Driver remuneration
• Maintenance and insurance costs

Document Submission Details

All required documents must be submitted through the designated submission platform before the deadline. Documents must include:

• Proof of registration
• Experience certificates
• Financial bid document
• Compliance documents as stipulated

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under this category may avail benefits such as relaxed eligibility criteria and preferential pricing terms.

Evaluation Process

Proposals will be subjected to a rigorous evaluation process based on:

• Technical competence and past performance.
• Financial viability of the proposal.
• Compliance with submission formatting and documentation requirements.

Delivery Locations

The services will primarily cater to the Alumina Refinery, Damanjodi, with a specific focus on designated operational areas within the facility.

Contact Information

For more information or queries related to this tender, interested parties should refer to the official ministry contact channels as outlined on the submission portal or official Ministry of Mines website.

In conclusion, this tender presents an excellent opportunity for qualified providers to engage in a significant service contract within the mining sector, catering to essential operational requirements at one of India's pivotal industrial locations. Bidders are encouraged to carefully review all criteria, submit accurate documentation, and ensure compliance with both technical and financial stipulations.