Materials Tender by National Aluminium Company Limited, Bhubaneswar (GEM/2025/B/6178751)

Tender Title: Hiring of One (01) Vehicle for Protocol Duty

Tender Reference Number: GEM/2025/B/6178751

Issuing Authority/Department: Ministry of Mines, Materials Department

The objective of this tender is to engage the services of an efficient contractor for the hiring of one (01) vehicle for protocol duty and one (01) vehicle for finance auditor duty for a duration of eight hours each. The vehicles will be utilized at the Alumina Refinery, NALCO, Damanjodi. This service is essential for the effective facilitation of protocol activities and financial auditing duties at the site.

Scope of Work and Objectives

The primary scope of work involves:

• Providing one vehicle dedicated solely for protocol duties.
• Providing an additional vehicle specifically designated for finance audit purposes.
• Ensuring the vehicles are operational and well-maintained throughout the duty period.

The objectives are to ensure seamless transport services which enhance operational efficiency and uphold the operational standards of NALCO.

Eligibility Criteria

To participate in this tender, bidders must meet certain eligibility criteria:

• The bidder must be a registered entity with adequate experience in providing vehicle hiring services.
• Compliance with local regulatory requirements is mandatory.
• Prior experience in handling contracts of similar nature may be favorable.

Technical Requirements

Bidders must ensure that the vehicles provided meet the following technical specifications:

• Vehicles must be in excellent operational condition and comply with safety standards.
• The age of the vehicles should ideally not exceed five years to guarantee reliability.
• Availability of qualified drivers with valid licenses and a clean driving record.

Financial Requirements

Bidders must submit a valid pricing proposal which transparently outlines:

• The total cost for the hiring of both vehicles for the specified duration.
• Any additional costs associated with fuel, driver wages, or other service stipulations must be clearly itemized.
• Proof of adequate financial capability to fulfill the contract terms.

Document Submission Details

All required documents must be submitted as part of the tender bidding process:

• A copy of the business registration certificate.
• Compliance certificates concerning vehicle maintenance and safety.
• Any other relevant documentation supportive of the bid must be included.

Special Provisions

Preference may be given to Micro, Small, and Medium Enterprises (MSEs) that meet the eligibility criteria. Startups demonstrating innovative solutions in the vehicle hiring sector will also be considered favorably.

Evaluation Process

The evaluation of bids will involve:

• Assessing compliance with eligibility criteria and technical requirements.
• Reviewing financial proposals for competitiveness and clarity.
• A points system may be applied where additional weight is given to proposals that meet specific local content requirements.

Delivery Locations

The vehicles will be required to be stationed and operational at the Alumina Refinery, NALCO, Damanjodi.

Contact Information

For specific queries related to this tender, contact details will be provided in the official communication channels from the issuing authority.

In summary, this tender offers an opportunity for qualified entities to provide essential transportation services that support NALCO’s operational needs, ensuring that procurement aligns with national interests and standards.