COAL INDIA LIMITED Tender by Northern Coalfields Limited (GEM/2025/B/6060043)
Multimedia Projector (MMP)
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Tender Title: Multimedia Projector (MMP)
Tender Reference Number: GEM/2025/B/6060043
The Multimedia Projector (MMP) tender is issued by COAL INDIA LIMITED under the auspices of the Ministry of Coal. This tender seeks to procure advanced multimedia projectors that will cater to various educational and training purposes at the designated locations.
Scope of Work and Objectives
The primary objective is to supply high-quality multimedia projectors that meet modern standards for brightness, resolution, and connectivity options. The scope includes the delivery, installation, and commissioning of the projectors, along with comprehensive user training for personnel who will operate them. The successful bidder is expected to ensure that the projectors are in excellent working condition and to facilitate troubleshooting support for a specified period post-delivery.
Eligibility Criteria
To qualify for this tender, bidders must be recognized legal entities with valid registration. They should possess relevant experience in supplying multimedia equipment and demonstrate a strong understanding of the technical requirements that accompany the procurement of projectors. Bidders must also comply with the financial stability standards established by the issuing authority.
Technical Requirements
Bidders must ensure that the multimedia projectors provided meet specific technical specifications, including:
- A minimum brightness of 3000 lumens.
- Full HD (1920 x 1080) resolution.
- Multiple connectivity options, including HDMI, USB, and wireless capabilities.
- 3-year warranty on parts and labor.
Financial Requirements
Bidders are required to submit a detailed financial proposal, including pricing for the projectors, delivery charges, and any additional service charges. A clear outline of payment terms must also be provided.
Document Submission Details
All bidders must submit their tenders electronically via the designated procurement portal. The submission should include all required documentation, such as technical proposals, financial quotes, and eligibility certificates. It is critical that all documents comply with the prescribed formats as stated in the tender guidelines.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Preference will be given to eligible MSEs in alignment with government policies promoting local procurement and business development.
Evaluation Process
Proposals will undergo a comprehensive evaluation process, assessing both technical and financial components to ensure compliance with the requirements. Key factors in the evaluation shall include technical capabilities, pricing competitiveness, and past performance in similar contracts.
Delivery Locations
The delivery of multimedia projectors must be executed at designated sites specified by COAL INDIA LIMITED. Bidders should indicate their capacity to meet the logistics and transportation needs associated with the delivery.
Contact Information
For further details regarding the tender, potential bidders are encouraged to reach out through the official procurement portal. Specific contact numbers or email addresses are not included to respect privacy and confidentiality practices.
By engaging in this tender, participating vendors will not only contribute to the enhancement of educational resources but will also gain the opportunity to collaborate with a prestigious entity in the coal sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with an established legal framework. Bidders must demonstrate relevant experience in supplying multimedia equipment and adhere to the technical specifications outlined in the tender documents. Additionally, financial stability indicators must be provided to ensure they can handle the contract’s scope effectively.
Bidders must provide a series of certificates including but not limited to business registration, tax clearance, and any recognized quality standards relevant to multimedia projectors. Compliance with regional safety standards and certifications will also be necessary to qualify for the bid.
Interested vendors are required to register on the official procurement portal where the tender is issued. The registration process typically involves providing pertinent company details, uploading necessary certificates, and completing a vendor profile. Guidelines for registration are found on the portal and must be followed strictly to ensure participation.
Document submissions must adhere to specified formats as outlined in the tender documentation. Commonly accepted formats include PDF for technical and financial proposals, along with Excel sheets for detailed pricing tables. All documents should be clearly labeled to facilitate easy review by the evaluation committee.
Payment terms will be detailed in the financial proposal submitted by the bidder. Typically, a portion of the contract value is designated as an Earnest Money Deposit (EMD), while performance security may also be required post-award to ensure commitment to quality and delivery timelines. Bidders are expected to outline their payment model clearly in their submissions.
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